TOWN BOARD MINUTES
February 20, 2001
Posted 02/20/2001
Proceedings of a regular meeting of the Pittsford Town Board held on Tuesday, February 20, 2001 at 7:00 P.M. local time in Pittsford Town Hall.
PRESENT
Supervisor Carpenter; Councilpersons Zutes, Marini, Higgins, Green; Acting Attorney for the Town Joe Turri; Staff persons Elliott, House, Wilson, Chuhta.
ABSENT
Attorney for the Town Spinelli.
ATTENDANCE
6
PLEDGE OF ALLEGIANCE
MINUTES OF FEBRUARY 6, 2001
A resolution was offered by Zutes, seconded by Higgins,
RESOLVED, that the minutes of the February 6, 2001 meeting are approved as submitted.
ROLL CALL: Ayes, all. Nays, none. Declared carried.
VOUCHERS APPROVED FOR FEBRUARY, 2001
A resolution was offered by Green, seconded by Zutes,
RESOLVED, that February vouchers #43638 through #44238 in the amount of $536,263.78 are approved for February 2001.
ROLL CALL: Ayes, all. Nays, none. Declared carried.
TRANSFERS AND AMENDMENTS APPROVED FOR FEBRUARY, 2001
A resolution was offered by Carpenter, seconded by Marini,
RESOLVED, that transfers and amendments are approved for February, 2001 as listed in Attachment A.
ROLL CALL: Ayes, all. Nays, none. Declared carried.
COURT PETTY CASH FUND INCREASE APPROVED
A resolution was offered by Carpenter, seconded by Zutes,
RESOLVED, that the Town Justice petty cash fund is increased by $50.00 to a total amount of $150.00. It is
FURTHER RESOLVED that Barbara Hennessy is named custodian for this petty cash fund.
ROLL CALL: Ayes, all. Nays, none. Declared carried.
2001 FARM LEASES AUTHORIZED
A resolution was offered by Zutes, seconded by Higgins,
RESOLVED, that the Supervisor is authorized to sign farm leases with the following farmers, on the receipt of certificates of insurance, for the period of April 1, 2001 through December 31, 2001 in the amount of $22.00 per acre:
- Robert Lehman
- 12.5 acres in the Autumn Ridge Subdivision
- 57.5 acres on the Royal Coach property
- Larry Knickerbocker
- 14.0 acres on Knickerbocker Road
- 20.0 acres at Heather Heights
- 15.0 acres on Laureldale Drive
- Mark Kreiger
- 7.0 acres on Tobey Road
- 10.0 acres on Stone Road
- 26.0 acres in the Isaac Gordon Nature Park
- 21.0 acres on Willard Road
- Mike Silco
- 18.0 acres on Hedgewood Lane
ROLL CALL: Ayes, all. Nays, none. Declared carried.
DISCUSSION; HIGHWAY DEPARTMENT COLD STORAGE FACILITY
The Town Board heard a presentation by Highway Department employees Dean Frohm, Barry Sens, and Tom Suter regarding a proposed cold storage facility that would be located at the Highway Garage at 60 Golf Avenue. They indicated that a team of highway employees has been working on problem solving regarding the improvement of Highway Department services. The item that was identified as a prioritized concern is that there presently is no inside storage for highway summer equipment in the winter or inside storage for other items at different times of the year at the highway garage. Machinery and equipment has been stored off-site at an expense to the town or has been stored outside or in old polling sheds and exposed to the weather. This method of storage may effect the life span of the equipment, can add additional repair costs, and can be a safety issue. Highway employees would like to construct a 60' x 100' or 60' x 130' pole barn type building and have carefully chosen a site that takes into consideration possible future expansion of the highway garage or construction of a new salt storage building. To help keep costs down, highway employees will supply some labor such as site preparation work, floor installation, running electric lines, installing lighting.
Supervisor Carpenter indicated that this proposal was another affirmation of the Town's commitment to continuous improvement where employees are empowered to identify areas that need improvement and to come up with a plan to solve the problem. He feels that the Town Board should give this proposal further consideration.
DISCUSSION; WIDE AREA COMPUTER NETWORK
Paul Wilson, Director of Parks and Recreation, presented a proposal to improve department-wide access to internal and external customer information. At the present time, five town buildings are connected for e-mail and financial software through 56k dial-up modems. He also indicated that the current bandwidth, using dial up modems, will not accommodate the town's current needs to be able to use a Geographic Information System, effectively offer internet access to town residents or town employees or to implement a customer service software program and it is not cost-effective. Paul proposes that the town uses a combination of microwave technology and lease of "Virtual Private Networks" to meet our needs. This would allow for some cost savings while significantly improving speed and performance. Supervisor Carpenter indicated that the Town Board should give this proposal further consideration.
COPIER MAINTENANCE AGREEMENT AUTHORIZED WITH BUSINESS METHODS, INC.
A resolution was offered by Higgins, seconded by Marini,
RESOLVED, that the Supervisor is authorized to sign a maintenance agreement with Business Methods, Inc. for maintenance on a Toshiba copier from February 1, 2001 through January 31, 2002.
ROLL CALL: Ayes, all. Nays, none. Declared carried.
MAIL MACHINE MAINTENANCE AGREEMENT AUTHORIZED WITH PITNEY BOWES
A resolution was offered by Green, seconded by Marini,
RESOLVED, that the Supervisor is authorized to sign a maintenance agreement with Pitney Bowes for maintenance on a mail machine from February 23, 2001 through February 22, 2002.
ROLL CALL: Ayes, all. Nays, none. Declared carried.
ENGINEERING SERVICES AGREEMENT WITH CLOUGH HARBOUR & ASSOCIATES LLP AUTHORIZED
A resolution was offered by Zutes, seconded by Marini,
RESOLVED, that the Supervisor is authorized to sign an engineering services agreement with Clough Harbour & Associates LLP.
ROLL CALL: Ayes, all. Nays, none. Declared carried.
CONFERENCE ATTENDANCE AUTHORIZED: ASSESSOR AND TOWN CLERK
A resolution was offered by Carpenter, seconded by Zutes,
RESOLVED, that the following individuals are approved for conference/workshop attendance:
- Town Clerk, Patricia E. Chuhta to attend the New York State Clerks Association annual conference in Buffalo on April 22-25, 2001.
- Assessor, Steve Robson, authorized to attend the New York State Assessors Association seminar in Batavia on March 23, 2001.
ROLL CALL: Ayes, all. Nays, none. Declared carried.
OTHER MATTERS
Louis Peck, 4383 East Avenue, questioned why the town has a Toshiba copier instead of a Xerox copier. He was told that, as required by law, we follow a competitive bidding process and that Xerox was not the lowest bidder.
As there was no further business, the Supervisor adjourned the meeting at 7:46 P.M.
Respectfully submitted,
Patricia E. Chuhta
Town Clerk
THE OFFICIAL BOARD MINUTES ALONG WITH ATTACHMENTS, IF ANY, ARE ON FILE IN THE TOWN CLERK'S OFFICE, LOCATED IN THE PITTSFORD TOWN HALL, 11 S. MAIN STREET, AND ARE AVAILABLE FOR REVIEW DURING REGULAR BUSINESS HOURS OF 9:00 A.M. TO 5:00 P.M. WEEKDAYS.