TOWN BOARD MINUTES
February 18, 2003
Posted 03/07/2003
Proceedings of a regular meeting of the Pittsford Town Board held on Tuesday, February 18, 2003 at 7:00 P.M. local time in Pittsford Town Hall.
PRESENT
Supervisor Carpenter; Councilpersons Sandra F. Zutes, John J. Higgins, Jr., Karen W. Green
ABSENT
Councilman Henry F. Marini
ALSO PRESENT
Staff Members: Thomas C. Elliott, Commissioner of Public Works; Gregory J. Duane, Finance Director; Paul W. Wilson, Director of Recreation & Technology; Patricia E. Chuhta, Town Clerk.
ATTENDANCE
5
The meeting was called to order by Supervisor Carpenter at 7:00 P.M. He then invited everyone to stand for the Pledge of Allegiance.
PUBLIC HEARING: PITTSFORD SEWER DISTRICT EXTENSION JH-141 (LANDS OF THE PROPOSED COUNTRY POINTE SUBDIVISION)
Upon verification of publication of a legal notice, Supervisor Carpenter opened the public hearing, noting that this sewer district extension that would provide sanitary sewer service to the properties in the proposed Country Pointe Subdivision and that all costs will be born by the petitioners. He then opened the hearing to public comment.
As there were no speakers, the Supervisor closed the hearing.
SEQRA PROCEEDINGS: PITTSFORD SEWER DISTRICT EXTENSION JH-141 (LANDS OF THE PROPOSED COUNTRY POINTE SUBDIVISION)
The following Resolution was offered by Councilwoman Zutes, seconded by Councilwoman Green,
RESOLVED, that the Town Board, after consideration of the Environmental Assessment Form, finds that there will be no environmental impacts associated with the approval of Pittsford Sewer District Extension JH-141 (Lands of the Proposed Country Pointe Subdivision).
ROLL CALL: Ayes, Zutes, Higgins, Green and Carpenter. Nays, none. Declared carried.
PITTSFORD SEWER DISTRICT EXTENSION JH-141 (LANDS OF THE PROPOSED COUNTRY POINTE SUBDIVISION) APPROVED
The following Resolution was offered by Councilwoman Zutes, seconded by Supervisor Carpenter,
RESOLVED, that the Town Board approves the establishment of Pittsford Sewer District Extension JH-141 (Lands of the Proposed Country Pointe Subdivision), subject to the approval of New York State Audit and Control. (See Attachment A.)
ROLL CALL: Ayes, Zutes, Higgins, Green and Carpenter. Nays, None. Declared carried.
PUBLIC HEARING RESCINDED AND RESCHEDULED: PITTSFORD SEWER DISTRICT EXTENSION SWBC-35 (LANDS OF 202, 206, 210, 214 & 218 TOBEY ROAD)
The following Resolution was offered by Supervisor Carpenter, seconded by Councilwoman Green,
RESOLVED, that the public hearing for Pittsford Sewer District Extension SWBC-35 (Lands of 202, 206, 210, 214, & 218 Tobey Road) originally set for Tuesday, February 18, 2003 is rescinded due to an error in the public hearing notice requirements. It is
FURTHER RESOLVED that the public hearing is rescheduled for Tuesday, March 4, 2003 at 7:00 P.M. local time in Pittsford Town Hall to consider approval of Extension SWBC-35 (Lands of 202, 206, 210, 214 & 218 Tobey Road) to Pittsford Sewer District.
ROLL CALL: Ayes, Zutes, Higgins, Green and Carpenter. Nays, none. Declared carried.
PUBLIC COMMENTS
There were no public comments.
SUPERVISOR'S COMMENTS
Supervisor Carpenter noted that he and Village of Pittsford Mayor Corby have re-established monthly meetings, and that they had a very positive meeting today. Some of the items discussed were the partnering between the town and village, lighting on Main Street, and the lease renewal for the Burdett parking lot.
MINUTES OF FEBRAURY 4, 2003 APPROVED
The following Resolution was offered by Councilwoman Green, seconded by Councilwoman Zutes,
RESOLVED, that the minutes of February 4, 2003 are approved as written.
ROLL CALL VOTE: Ayes, Zutes, Higgins, Green and Carpenter. Nays, none. Declared carried.
VOUCHERS FOR FEBRUARY, 2003 APPROVED
The following Resolution was offered by Councilman Higgins, seconded by Councilwoman Zutes,
RESOLVED, that January, 2003 vouchers No. 54018 through No. 54020 in the amount of $3,870.50 and February, 2003 vouchers No. 54248 through No. 54662 in the amount of $526,532.92 are approved for payment.
ROLL CALL VOTE: Ayes, Zutes, Higgins, Green and Carpenter. Nays, none. Declared carried.
It is noted that Finance Director Greg Duane joined the meeting during the voucher discussion.
2003 RABIES CLINIC AUTHORIZED
The following Resolution was offered by Councilman Higgins, seconded by Councilwoman Green,
RESOLVED that the Town of Pittsford will sponsor a free rabies clinic for dogs and cats on May 1, 2003 at the Highway Garage.
ROLL CALL: Ayes, Zutes, Higgins, Green and Carpenter. Nays, none. Declared carried.
2003 PITTSFORD SEWER DISTRICT PETTY CASH FUND AMENDED
The following Resolution was offered by Supervisor Carpenter, seconded by Councilwoman Zutes,
RESOLVED, that the Pittsford Sewer District Petty Cash Fund is increased to $150.00 for fiscal year 2003.
ROLL CALL: Ayes, Zutes, Higgins, Green and Carpenter. Nays, none. Declared carried.
"POSITIVELY PITTSFORD AND PITTSFORD CELEBRATES" HEADLINER BAND CONTRACTS AUTHORIZED
The following Resolution was offered by Councilwoman Green, seconded by Councilman Higgins,
RESOLVED, that the Town Board accepts the headliner band schedule for the "Positively Pittsford" and "Pittsford Celebrates events. It is
FURTHER RESOLVED that the Supervisor is authorized to sign the following contracts: the Skycoasters for "Positively Pittsford" scheduled for June 15, 2003 in the amount of $3,600.00 and the East Rochester All Stars for "Pittsford Celebrates" scheduled for September 13, 2003 in the amount of $2,700.00.
ROLL CALL: Ayes, Zutes, Higgins, Green and Carpenter. Nays, none. Declared carried.
ENGINEERING CONTRACT AUTHORIZED WITH CLOUGH HARBOUR & ASSOCIATES LLP
The following Resolution was offered by Councilman Higgins, seconded by Councilwoman Green,
RESOLVED that the Supervisor is authorized to sign an engineering services agreement with Clough Harbour & Associates, LLP.
ROLL CALL: Ayes, Zutes, Higgins, Green and Carpenter. Nays, none. Declared carried.
BID AWARD: TWO-YEAR CONTRACT FOR PICK UP OF BUNDLED AND CONTAINERIZED YARD DEBRIS
The following Resolution was offered by Councilwoman Zutes, seconded by Councilwoman Green,
RESOLVED, that the Town Board awards the bid for the two-year Pick Up of Bundled and Containerized Yard Debris to the lowest responsible bidder, Big and Bigger, Inc. at a cost of $127.50 per ton, as per Attachment B. It is
FURTHER RESOLVED that the Supervisor is authorized to sign the vendor contract as required.
ROLL CALL: Ayes, Zutes, Higgins, Green and Carpenter. Nays, none. Declared carried.
DISCUSSION: EMERGENCY PURCHASE OF ROAD SALT
Supervisor Carpenter discussed the unique events surrounding this year's weather situation and the ways that it has affected the Town of Pittsford's snow removal activities. He noted that, according to the terms of the New York State DOT Snow and ice Removal contract, almost all of the communities in Monroe County have exceeded their 120% expectations of road salt usage and have been cut off from the regular contracted salt supplier, as was Pittsford. This has forced the town to look for other salt suppliers to keep sufficient salt reserves on hand for snow removal. The Highway General Foreman was able to find 500 tons of road salt at a cost of $47.00 per ton through a private vendor. It is anticipated that the purchase of these additional 500 tons, along with a conservative-use policy, will supply enough salt until a new salt contract can be implemented. The Town Board's authorization is required to purchase this emergency supply of salt.
EMERGENCY PURCHASE OF ROAD SALT AUTHORIZED
The following resolution was offered by Supervisor Carpenter, seconded by Councilman Higgins,
RESOLVED, that the Pittsford Town Board authorizes the emergency purchase of 500 tons of road salt from Apalachee Marine at a cost of $47.00 per ton.
ROLL CALL: Ayes, Zutes, Higgins, Green and Carpenter. Nays, none. Declared carried.
PITTSFORD LITTLE LEAGUE PARK VENDOR PERMIT AUTHORIZED
The following Resolution was offered by Councilman Higgins, seconded by Councilwoman Green,
RESOLVED, that the Pittsford Town Board authorizes the Town Supervisor to issue a park vending permit to Pittsford Little League allowing them to sell candy, soda, water, hot dogs and hamburgers during Little League games at the Habecker Fields on East Street from April 21, 2003 to November 15, 2003.
ROLL CALL: Ayes, Zutes, Higgins, Green and Carpenter. Nays, none. Declared carried.
2003 FARM LEASES AUTHORIZED
The following Resolution was offered by Councilwoman Green, seconded by Councilwoman Zutes,
RESOLVED, that the Supervisor is authorized to sign farm leases with the following farmers, on the receipt of certificates of insurance, for the period of April 1, 2003 through December 31, 2003 in the amount of $25.00 per acre:
- Robert Lehman
- 12.5 acres in the Autumn Ridge Subdivision
- 57.5 acres on the Royal Coach property
- Larry Knickerbocker
- 14.0 acres on Knickerbocker Road
- 20.0 acres at Heather Heights
- 15.0 acres on Laureldale Drive
- Mark Kreiger
- 7.0 acres on Tobey Road
- 10.0 acres on Stone Road
- 26.0 acres in the Isaac Gordon Nature Park
- 21.0 acres on Willard Road
- Mike Silco
- 18.0 acres on Hedgewood Lane
ROLL CALL: Ayes, Zutes, Higgins, Green and Carpenter. Nays, none. Declared carried.
DISCUSSION: FACILITIES
Supervisor Carpenter deferred this discussion to later in the meeting.
ZONING BOARD OF APPEALS CHAIR APPOINTMENT
The following Resolution was offered by Supervisor Carpenter, seconded by Councilman Higgins,
RESOLVED, that Pittsford Town Board appoints David Rogeschefsky as Chairperson of the Zoning Board of Appeals for the remainder of the year 2003.
ROLL CALL: Ayes, Zutes, Higgins, Green and Carpenter. Nays, none. Declared carried.
ZONING BOARD OF APPEALS APPOINTMENT
The following Resolution was offered by Councilman Higgins, seconded by Councilwoman Green,
RESOLVED, that Pittsford Town Board appoints Robert Shaddock to the Zoning Board of Appeals on February 18, 2003.
ROLL CALL: Ayes, Zutes, Higgins, Green and Carpenter. Nays, none. Declared carried.
PARKS AND RECREATION BOARD APPOINTMENTS
The following Resolution was offered by Councilwoman Green, seconded by Councilwoman Zutes,
RESOLVED, that the Pittsford Town Board appoints Leonard Freedman and Christine Haag to the Parks and Recreation Board for the Town of Pittsford on February 18, 2003.
ROLL CALL: Ayes, Zutes, Higgins, Green and Carpenter. Nays, none. Declared carried.
ENVIRONMENTAL BOARD APPOINTMENT
The following Resolution was offered by Councilwoman Zutes, seconded by Councilwoman Green,
RESOLVED, that the Pittsford Town Board appoints Jeffrey Carone to the Environmental Board for the Town of Pittsford on February 18, 2003.
ROLL CALL: Ayes, Zutes, Higgins, Green and Carpenter. Nays, none. Declared carried.
SEMINAR ATTENDANCE AUTHORIZED
The following Resolution was offered by Councilwoman Green, seconded by Councilman Higgins,
RESOLVED, that the following employees are authorized for seminar attendance:
- Town Attorney, Jared Lusk, to the Lorman one-day "What You Need to Know About Public Records & Open Meetings in New York" seminar in Henrietta on April 15, 2003 at a cost of $299.00.
- Town Clerk, Patricia Chuhta, to the Lorman one-day "What You Need to Know About Public Records & Open Meetings in New York" seminar in Henrietta on April 15, 2003 at a cost of $299.00.
ROLL CALL: Ayes, all. Nays, none. Declared carried.
FACILITIES UPDATE
- Supervisor Carpenter discussed the steps already taken in the Town's efforts to deal with facilities issues in regard to a new library and community center, and the recommendations of both the Library Advisory Group Committee and the Spiegel Center Citizens Advisory Committee. He noted that in May 2002 the Town Board tabled any further discussions on facility issues pending the resolution of school district facility issues. However, now that the school district's issues have been resolved, Supervisor Carpenter said that it was time to reconvene the library design team of architects, engineers, traffic planners and library representatives, and that talks began in January 2003. Mayor Corby was informed of the Town's desire to keep the library in the present location and was invited to be a member of the design team.
- A draft plan was developed and the Supervisor shared it with Town Board members during this meeting. He said that the plan fulfills the Town's desire to keep the library in the village and will help to maintain the vitality of the village center, will best meet our resident's needs and has the full support of the Library Board of Trustees. It is proposed that the building would be moved closer to the Ryan property, provide 125 ground-level parking spaces, comfortable reading areas, a secure children's area, spacious work areas, a homework center, and community meeting rooms. The proposed multiple points of ingress and egress would help with traffic issues on North Main Street and State Street.
- Town Board members expressed their support of this plan and a wish to go forward. The next step will be to obtain community input and support through design workshops.
- Supervisor Carpenter complemented the vision of both of the citizen advisory groups. He noted that he still has a commitment to Pittsford seniors and the provision of a community center; however, with the present state of the economy and no clear consensus regarding the need for a community center, the Town will address community center issues at a later date.
As there was no further business, the Supervisor adjourned the meeting at 7:52 P.M.
Respectfully submitted,
Patricia E. Chuhta
Town Clerk
THE OFFICIAL BOARD MINUTES ALONG WITH ATTACHMENTS, IF ANY, ARE ON FILE IN THE TOWN CLERK'S OFFICE, LOCATED IN THE PITTSFORD TOWN HALL, 11 S. MAIN STREET, AND ARE AVAILABLE FOR REVIEW DURING REGULAR BUSINESS HOURS OF 9:00 A.M. TO 5:00 P.M. WEEKDAYS.