TOWN BOARD MINUTES
February 5, 2002
Posted 02/20/2002
Proceedings of a regular meeting of the Pittsford Town Board held on Tuesday, February 5, 2002 at 7:00 P.M. local time in Pittsford Town Hall.
PRESENT
Supervisor Carpenter; Councilpersons Zutes, Marini, Higgins, Green; Town Attorney Lusk; Staff persons Breindel, Bryson, Dillon, Wegman, Wilson.
ABSENT
None.
ATTENDANCE
12
Pledge of Allegiance
SPIEGEL CENTER CITIZENS ADVISORY COMMITTEE RECOMMENDATION
Supervisor Carpenter explained that the Spiegel Center Citizens Advisory Committee was charged to assess the future needs of the community center and, if needed, look at alternatives. He introduced Mike Voekl from the committee who presented the committee's findings and recommendations and introduced his committee. He discussed the process the committee went through in coming to their final recommendation and the options they considered while keeping in mind what the town and village residents would want in the year 2010. The committee concluded that Option 3, to build a new community center on property adjacent to the canal (Veconi property), would best meet the needs of the community in 2010 and beyond and, therefore, recommend Option 3 to the Town Board with some additional recommendations as detailed in Attachment A.
The Town Board members asked the committee for clarification of some of the recommendations. Supervisor Carpenter outlined the next steps based on the findings of this committee. The Town Board will accept the plan but will take no action on it at this time. The Town Board wants to open this plan (Option 3) to further community discussion this year to gather public input and consider using the study circle concept. They will also explore funding alternatives and working with the school district and the village on their combined proposals. Mike Voekl stated that the committee was aware of the village report but felt strongly that the community center along the canal would expand the center of the village and enhance the area. The following committee members also spoke:
Leonard Freedman said the committee members looked at the vision and considered what would be good for the community and feel the rest will fall into place.
Dick Thomas asked about time constraints on the Veconi site. Supervisor Carpenter said the purchase offer expires around June 1st and, at that time, the Town Board would have to consider whether to ask for an extension, purchase the property or let it go.
Supervisor Carpenter commended Mike Voekl and the committee members for their hard work and effort. He also reported that he received a letter from the Pittsford School Board members apologizing that they could not be at the meeting for this presentation.
MINUTES OF JANUARY 15, 2002 APPROVED
A resolution was offered by Zutes, seconded by Green,
RESOLVED that the minutes of January 15, 2002 are approved as written.
ROLL CALL: Ayes, all. Nays, none. Declared carried.
RABIES CLINIC AUTHORIZED
A resolution was offered by Marini, seconded by Higgins,
RESOLVED that the Town of Pittsford will sponsor a free rabies clinic for dogs and cats on May 2, 2002 at the Highway Garage.
ROLL CALL: Ayes, all. Nays, none. Declared carried.
LAND TRANSFER TO TOBEY COURT AUTHORIZED SUBJECT TO PERMISSIVE REFERENDUM
A resolution was offered by Carpenter, seconded by Marini,
RESOLVED that the land transfer of the access road to Tobey Court Homeowners Association is authorized, and the transfer of $16,500.00 from the Highway Improvement Capital Reserve Account is authorized to pay for one cycle of maintenance on the access road, subject to permissive referendum. (See Attachment B.)
ROLL CALL: Ayes, all. Nays, none. Declared carried.
BID OPENING DATE SET: CONTRACTED GROUNDS MAINTENANCE
A resolution was offered by Zutes, seconded by Green,
RESOLVED that a bid opening date is set for Wednesday, February 27, 2002 at 10:00 A.M. local time at the Parks and Recreation Department Office to open bids for contracted grounds maintenance.
ROLL CALL: Ayes, all. Nays, none. Declared carried.
BID AWARD: PARKS GARAGE ADDITION
A resolution was offered by Marini, seconded by Higgins,
RESOLVED as recommended by the Department of Parks and Recreation, the Town Board awards the Cold Storage Building Bid to Gudabri, Inc. (See Attachment C.)
ROLL CALL: Ayes, all. Nays, none. Declared carried.
BID AWARD: 2002 RECREATION BROCHURE PRINTING
A resolution was offered by Zutes, seconded by Marini,
RESOLVED as recommended by the Parks and Recreation Director Paul Wilson, the Town Board awards the bid for printing of 11,500 seasonal brochures, 24 page, four times a year at a cost of $1879.00 to Penny Lane Printing. (See Attachment D.)
ROLL CALL: Ayes, all. Nays, none. Declared carried.
RECREATION DEPARTMENT 2002 SPRING PROGRAM SCHEDULE APPROVED
A resolution was offered by Higgins, seconded by Green,
RESOLVED that the 2002 spring program schedule submitted by Director of Parks and Recreation Paul Wilson is approved, and it is
FURTHER RESOLVED that the Supervisor is authorized to sign vendor contracts as required. (See Attachment E.)
ROLL CALL: Ayes, all. Nays, none. Declared carried.
DISCUSSION: JEFFERSON ROAD POND SITE IMPROVEMENTS
Supervisor Carpenter described the 15-acre parcel the Town owns on Jefferson Road, which is a detention facility. He said that he has heard from many residents asking for more active parks that are family-oriented and thought he should explore with the Board the feasibility of using this site for such a park. He exhibited a drawing produced by Behan Associates of a proposed park for this area with one 50- person shelter, one 100- person shelter, two bridges, parking, a lawn area and a pathway. Before taking this to the staff for their input, he asked the Board to discuss the concept. Several aspects were discussed including whether the shelters would be year-round with heat or fireplaces, trails for cross country skiing, using the pond for paddle boats, the stability of the pond for ice skating, safety concerns regarding the fluctuation of water height due to rain and storms, funding and traffic. Supervisor Carpenter stated that the primary function for this site was designed for use as a stormwater management facility, and this must be kept in mind. He said that if they did proceed with this concept, the staff could do much of the work since the shelters are kits. Director of Parks and Recreation Wilson said that the Town of Henrietta staff has some expertise in this since they have built some shelters. The Board agreed that this concept should be explored further, and Supervisor Carpenter said that a cross-functional team of staff members could be formed and the Behan drawing should be digitized and possibly put on the website for citizen input.
EAST ROCHESTER ALL STAR BAND CONTRACT AUTHORIZED
A resolution was offered by Higgins, seconded by Zutes,
RESOLVED that the Town Board authorizes the Supervisor to sign a contract with The East Rochester All Star Band to perform on September 14, 2002 from 7:00 P.M. local time until 11:00 P.M. local time for the amount of $2,500.00 with $1,000.00 deposit due with the signed contract.
ROLL CALL: Ayes, all. Nays, none. Declared carried.
CONTRACT WITH WEST GROUP PUBLISHING COMPANY AUTHORIZED
A resolution was offered by Carpenter, seconded by Marini,
RESOLVED that the Town Board authorizes the Supervisor to enter into the appropriate contracts with the West Group Publishing Company for on-line professional legal research services in an amount not to exceed $78.00 per month to provide legal research capability to the Deputy Town Attorney.
ROLL CALL: Ayes, Zutes, Marini, Higgins, Carpenter. Abstain, Green. Nays, none. Declared carried.
MONROE COUNTY YOUTH BUREAU CONTRACT AUTHORIZED
A resolution was offered by Carpenter, seconded by Higgins,
RESOLVED that the Supervisor is authorized to sign a contract with Monroe County Youth Bureau to participate in the Comprehensive Youth Services Planning in Monroe County in 2002, pending final Town Attorney approval.
ROLL CALL: Ayes, all. Nays, none. Declared carried.
DISCUSSION: FILLING VOLUNTEER BOARD VACANCIES
Supervisor Carpenter distributed a list of volunteer board vacancies with possible candidates' names to the Town Board. One member is needed for the Architectural Review Board, two for the Environmental Board and one for the Parks & Recreation Advisory Board. Supervisor Carpenter suggested filling one position on the Environmental Board and one position on the Parks & Recreation Advisory Board with youth members, possibly a junior from each of the high schools. He will proceed to set up an interview time with the suggested candidates and asked the Board members to e-mail him with any comments prior to the interview.
CONFERENCE ATTENDANCE AUTHORIZED: FINANCE DIRECTOR, TOWN JUSTICE, CHILDCARE SUPERVISOR, ASSESSOR
A resolution was offered by Zutes, seconded by Higgins,
RESOLVED that the following individuals are approved for conference attendance: Finance Director Gregory Duane to the NYS GFOA conference in Albany on March 19-21, 2002. Town Justice Fred Gallina to Judicial Training, Association of Towns on February 17-20, 2002. Childcare Supervisor Diane Dambra to Childhealth Education Program on March 2 and 21, 2002. Assessor Stephen Robson to State RPS Valuation Training on February 5-7, 2002.
ROLL CALL: Ayes, all. Nays, none. Declared carried.
CONFERENCE ATTENDANCE AUTHORIZED: TOWN ATTORNEY
A resolution was offered by Zutes, seconded by Higgins,
RESOLVED that the Town Board authorizes the attendance of Jared Lusk, Town Attorney, to attend the Fire Department Instructor's Conference on April 9-10, 2002, at no cost to the town.
ROLL CALL: Ayes, all. Nays, none. Declared carried.
As there was no further business, the Supervisor adjourned the meeting at 8:05 P.M.
Respectfully submitted,
Jean A. Wegman
Deputy Town Clerk
THE OFFICIAL BOARD MINUTES ALONG WITH ATTACHMENTS, IF ANY, ARE ON FILE IN THE TOWN CLERK'S OFFICE, LOCATED IN THE PITTSFORD TOWN HALL, 11 S. MAIN STREET, AND ARE AVAILABLE FOR REVIEW DURING REGULAR BUSINESS HOURS OF 9:00 A.M. TO 5:00 P.M. WEEKDAYS.