TOWN BOARD MINUTES
February 4, 2003

Posted 02/04/03

Proceedings of a regular meeting of the Pittsford Town Board held on Tuesday, February 4, 2003 at 7:00 P.M. local time in Pittsford Town Hall.

PRESENT
Supervisor Carpenter; Councilpersons Sandra F. Zutes, Henry F. Marini, John J. Higgins, Jr., Karen W. Green

ABSENT
None

ALSO PRESENT
Staff Members: Jared C. Lusk, Town Attorney; Thomas C. Elliott, Commissioner of Public Works; Gregory J. Duane, Finance Director; Paul W. Wilson, Director of Recreation & Technology; Patricia E. Chuhta, Town Clerk; Julie House, Director of Personnel; D'Arcy DeAngelis, Recreation Supervisor.

ATTENDANCE
6

The meeting was called to order by Supervisor Carpenter at 7:00 P.M. He then invited everyone to stand for the Pledge of Allegiance.

PUBLIC HEARING CONTINUED: PROPOSED CHANGES TO THE HIGHLANDS PUD (PLANNED UNIT DEVELOPMENT)
Supervisor Carpenter and the Town Board members reviewed comments from the Planning Board; Deputy Commissioner of Public Works, Marty Brewster; the Environmental Board; the Monroe County Department of Planning and Development; the Architectural Review Board; Pittsford Consolidated Sewer District; and, MRB Group.

Peter Vars, PE, of BME Associates, discussed sewer issues and answered questions regarding sewers, patio home elevations, the access road, and traffic issues.

There being no other comments, Supervisor closed the public hearing and tabled this issue.

PUBLIC COMMENTS
There were no public comments.

SUPERVISOR'S COMMENTS

• Supervisor Carpenter discussed a letter he sent to Village Mayor Corby relative to streetlights and outlets along South Main Street. He indicated that he hopes to have further discussion with the Mayor relative to this issue.
• The Supervisor discussed his response to former Pittsford Supervisor Paul Spiegel's request that the Town takes into consideration the provision of space for the Historian and historic materials in the future.
• Ethan Greene, son of local farmer Mark Greene and a laborer in our Highway Department, has been called to duty with his Marine Reserve unit and leaves on February 14th.

MINUTES OF JANAURY 21, 2003 APPROVED
The following Resolution was offered by Councilwoman Zutes, seconded by Councilwoman Green,
RESOLVED, that the minutes of January 21, 2003 are approved as written.
ROLL CALL VOTE: Ayes, Councilwoman Zutes, Councilman Higgins, Councilwoman Green, Supervisor Carpenter. Abstain, Councilman Marini. Nays, none. Declared carried.

DISCUSSION: ANNUAL PROCUREMENT POLICY REVIEW
The Town Board performed the annual review of the town Procurement Policy. The conclusion of this review was that no changes or actions are required at this time.

INVESTMENT POLICY AMENDMENT AUTHORIZED
The following Resolution was offered by Councilman Marini, seconded by Councilman Higgins,
RESOLVED, that the Town of Pittsford Investment Policy be revised and adopted as per the recommendation of the Director of Finance.
ROLL CALL: Ayes, all. Nays, none. Declared carried.

RESOLUTION OF COMMENDATION: BRIGHTON FIRE CHIEF, BRIAN PEARTREE
The following Resolution was offered by Supervisor Carpenter, seconded by Councilwoman Zutes,
RESOLVED, that the Town Board will present Brighton Fire Chief Brian Peartree with a signed and sealed resolution of commendation on the occasion of his retirement from that position.
ROLL CALL: Ayes, all. Nays, none. Declared carried.

RECREATION DEPARTMENT 2003 SPRING PROGRAM SCHEDULE APPROVED
The following Resolution was offered by Councilwoman Zutes, seconded by Councilwoman Green,
RESOLVED, that the 2003 spring program schedule submitted by Director of Parks and Recreation Paul Wilson is approved, and it is FURTHER RESOLVED that the Supervisor is authorized to sign vendor contracts as required.
ROLL CALL: Ayes, all. Nays, none. Declared carried.

BID AWARD: 2003 RECREATION BROCHURE PRINTING
The following Resolution was offered by Councilman Marini, seconded by Supervisor Carpenter,
RESOLVED, that the Town Board awards the bid for printing of the 2003 Recreation Seasonal Brochures to the lowest responsible bidder, Penny Lane Printing, as per Attachment A.
ROLL CALL: Ayes, all. Nays, none. Declared carried.

2003 SUMMER CONCERT SERIES APPROVED
The following Resolution was offered by Councilwoman Zutes, seconded by Councilman Higgins,
RESOLVED, that the 2003 Summer Concert Series is approved in the amount of $4,300.00; and, it is
FURTHER RESOLVED that the Supervisor is authorized to sign contracts as required.
ROLL CALL: Ayes, all. Nays, none. Declared carried.

BID OPENING DATE SET: CONTRACTED GROUNDS MAINTENANCE
The following Resolution was offered by Councilman Higgins, seconded by Councilwoman Green,
RESOLVED, that a bid opening date is set for Monday, February 24, 2003 at 11:00 A.M. local time at the office of the Commissioner of Public Works to open bids for contracted grounds maintenance.
ROLL CALL: Ayes, all. Nays, none. Declared carried.

2003 TOWN OF PITTSFORD FEE SCHEDULE APPROVED
The following Resolution was offered by Councilman Higgins, seconded by Councilman Marini,
RESOLVED, that the 2003 Fee Schedule for the Town of Pittsford is approved as listed in Attachment B.
ROLL CALL: Ayes, all. Nays, none. Declared carried.

THREE-YEAR FIRE AND SECURITY SYSTEM MONITORING AND REPAIR CONTRACT AUTHORIZED
The following Resolution was offered by Councilman Marini, seconded by Councilwoman Zutes,
RESOLVED, as recommended by the Commissioner of Public Works, the Town Board awards the three-year fire and security system monitoring and repair contract to Spronz Security at the cost not to exceed $2,700.00 per year or $8,100.00 for three years and authorizes the Supervisor to sign the contract agreement.
ROLL CALL: Ayes, all. Nays, none. Declared carried.

HISTORIC PRESERVATION COMMISSION VICE-CHAIR APPOINTED FOR 2003
The following Resolution was offered by Supervisor Carpenter, seconded by Councilwoman Green,
RESOLVED, that Paul Whitbeck is appointed Historic Preservation Commission Vice-Chair for 2003.
ROLL CALL: Ayes, all. Nays, none. Declared carried.

SEMINAR ATTENDANCE AUTHORIZED
The following Resolution was offered by Councilwoman Green, seconded by Councilwoman Zutes,
RESOLVED, that the following employees are authorized for seminar attendance:

• Parks Department Specialist, Marie Drury, to the Cornell Cooperative Extension Workshop on Tree Diseases, in Rochester on February 11 at a cost of $30.00 and Woody Plant Entomology, in Rochester on February 25 at a cost of $30.00.
• Parks Department Foreman, Doug McVay, to the Cornell Cooperative Extension Workshop on Tree Risk Assessment, in Rochester on February 4 at a cost of $30.00.

ROLL CALL: Ayes, all. Nays, none. Declared carried.

EXECUTIVE SESSION CALLED
The following Resolution was offered by Supervisor Carpenter, seconded by Councilwoman Zutes,
RESOLVED, that the Town Board will go into executive session to discuss a personnel issue.
ROLL CALL: Ayes, all. Nays, none. Declared carried.

This portion of the meeting ended at 7:50 P.M.

Respectfully submitted,

Patricia E. Chuhta
Town Clerk

RETURN TO REGULAR SESSION
The following Resolution was offered by Supervisor Carpenter, seconded by Councilwoman Zutes,
RESOLVED, that the Town Board will return to regular session.
ROLL CALL: Ayes, all. Nays, none. Declared carried.

DEPUTY COMMISSIONER OF PUBLIC WORKS AND DIRECTOR OF PLANNING, ZONING AND DEVELOPMENT APPOINTMENTS
The following Resolution was offered by Councilwoman Zutes, seconded by Councilwoman Green,
RESOLVED, that the Town Board of the Town of Pittsford authorizes the appointment of Edmund S. Starowicz Jr. as the Deputy Commission of Public Works effective February 5th, 2003, at an annual salary of $57,000.00. It is
FURTHER RESOLVED that Martin Brewster is appointed to the position of Director of Planning, Zoning and Development for the Town of Pittsford, effective February 5, 2003, at no change in annual salary.
ROLL CALL: Ayes, all. Nays, none. Declared carried.

SALARY ADJUSTMENT AUTHORIZED FOR COMMUNICATION COORDINATOR
The following Resolution was offered by Supervisor Carpenter, seconded by Councilman Higgins,
RESOLVED, that the Town Board of the Town of Pittsford authorizes the change of annual salary of Susan M. Wicks to reflect the additional responsibilities of cable and web programming, the preparation of original and professional artwork for print and media and a high level of proficiency in design software, effective February 3, 2003 as per the recommendation of the Director of Personnel.
ROLL CALL: Ayes, all. Nays, none. Declared carried.

As there was no further business, the Supervisor adjourned the meeting.

Respectfully submitted,

William A. Carpenter
Supervisor

THE OFFICIAL BOARD MINUTES ALONG WITH ATTACHMENTS, IF ANY, ARE ON FILE IN THE TOWN CLERK'S OFFICE, LOCATED IN THE PITTSFORD TOWN HALL, 11 S. MAIN STREET, AND ARE AVAILABLE FOR REVIEW DURING REGULAR BUSINESS HOURS OF 9:00 A.M. TO 5:00 P.M. WEEKDAYS.