TOWN BOARD MINUTES
January 20, 2004
Posted 02/04/2004
Proceedings of a regular meeting of the Pittsford Town Board held on Tuesday, January 20, 2004 at 7:00 P.M. local time in Pittsford Town Hall.
PRESENT
Supervisor Carpenter; Councilpersons Sandra F. Zutes, John J. Higgins, Jr., Karen W. Green, and John E. Bernacki, Jr.
ABSENT
None
ALSO PRESENT
Staff Members: Jared C. Lusk, Town Attorney; Michael J. Garland, P.E., Commissioner of Public Works; Gregory J. Duane, Finance Director; Paul W. Wilson, Director of Recreation & Technology; Patricia E. Chuhta, Town Clerk.
ATTENDANCE
Seven members of the public were in attendance.
Supervisor Carpenter called the meeting to order at 7:00 P.M. and invited everyone to stand for the Pledge of Allegiance.
PUBLIC COMMENT
There were no public comments.
SUPERVISOR'S COMMENTS
Pittsford Finance Director Greg Duane has been recommended as a possible member of a committee being considered by the County Executive to look at the County Budget.
MINUTES OF JANUARY 6, 2004 APPROVED
The following Resolution was offered by Councilwoman Zutes, seconded by Councilwoman Green,
RESOLVED, that the minutes of the January 6, 2004 Town Board meeting are approved as written.
ROLL CALL VOTE: Ayes, Zutes, Higgins, Green, Bernacki and Carpenter. Nays, none. Declared carried.
VOUCHERS FOR JANUARY, 2004 APPROVED
The following Resolution was offered by Councilwoman Green, seconded by Councilman Bernacki,
RESOLVED, that January 2004 vouchers No. 59665 through No. 59857 in the amount of $525,519.42 are approved for payment.
ROLL CALL VOTE: Ayes, Zutes, Higgins, Green, Bernacki and Carpenter. Nays, none. Declared carried.
TOWN CLERK AUTHORIZED TO FILE CERTIFICATE OF DESIGNATION
The following Resolution was offered by Councilman Higgins, seconded by Councilwoman Zutes,
RESOLVED, that the Town Clerk is authorized to file a Certificate of Designation with the Association of Towns, designating Supervisor William A. Carpenter as Representative to vote at the 2004 Annual Business Session of the Association of Towns of the State of New York meeting, to be held in New York City on February 18, 2004.
ROLL CALL VOTE: Ayes, Zutes, Higgins, Green, Bernacki and Carpenter. Nays, none. Declared carried.
BID AWARD: 2004 RECREATION BROCHURE PRINTING CONTRACT
The following Resolution was offered by Councilwoman Green, seconded by Councilman Higgins,
RESOLVED, that the Town Board awards the bid for the printing of the 2004 Seasonal Recreation Brochures to Penny Lane Printing as they were the lowest responsible bidder. (See Attachment A.)
ROLL CALL VOTE: Ayes, Zutes, Higgins, Green, Bernacki and Carpenter. Nays, none. Declared carried.
WIDE AREA NETWORK ENGINEERING STUDY AUTHORIZED
The following Resolution was offered by Councilman Bernacki, seconded by Councilwoman Zutes,
RESOLVED, that the Town Board authorizes the Supervisor to sign a contract with Western New York Computing Systems for an assessment of the Town's Wide Area Network at a cost of 4,995.00.
ROLL CALL VOTE: Ayes, Zutes, Higgins, Green, Bernacki and Carpenter. Nays, none. Declared carried.
SET BID OPENING DATE: EAST AVENUE AND PINE ACRES DRIVE SANITARY SEWER REPLACEMENT PROJECT
The following Resolution was offered by Councilwoman Zutes, seconded by Councilman Bernacki,
RESOLVED, that the Town Board authorizes a bid opening on Thursday, February 19, 2004 at 11:00 AM in the office of the Commissioner of Public Works for the East Avenue and Pine Acres Drive Sanitary Sewer Replacement Project. It is FURTHER RESOLVED, that the source of the funds will be taken from the Trunk Sewer Capital Reserve and that this portion of the Resolution is subject to Permissive Referendum.
ROLL CALL VOTE: Ayes, Zutes, Higgins, Green, Bernacki and Carpenter. Nays, none. Declared carried.
2004 FEE SCHEDULE APPROVED
The following Resolution was offered by Supervisor Carpenter, seconded by Councilwoman Green,
RESOLVED, that the Town Board approves the 2004 Fee Schedule as per Attachment B.
ROLL CALL VOTE: Ayes, Zutes, Higgins, Green, Bernacki and Carpenter. Nays, none. Declared carried.
TEMPORARY ASSIGNMENT OF TOWN JUSTICES AUTHORIZED
The following Resolution was offered by Councilman Bernacki, seconded by Councilwoman Zutes,
RESOLVED, that the Town Board authorizes the Supervisor to sign a consent for the Seventh Judicial District to make temporary assignment of our Town Justices to preside in other Town/Village Courts in the Seventh Judicial District as the need arises during the year 2004.
ROLL CALL VOTE: Ayes, Zutes, Higgins, Green, Bernacki and Carpenter. Nays, none. Declared carried.
PUBLIC HEARING SET: AMENDMENT OF HIGHLANDS PLANNED UNIT DEVELOPMENT
The following Resolution was offered by Councilwoman Zutes, seconded by Councilman Bernacki,
RESOLVED, that a public hearing be held on the 2nd day of March, 2004, at 7:00 P.M., Local Time, at the Town Hall, 11 South Main Street, Pittsford, New York, on the question of whether to permit a modification to the resolution controlling the Highland Planned Unit Development; and, it was further
RESOLVED, that a Notice of Hearing and a copy of the proposed modification to the resolution controlling the Planned Unit Development, or a summary thereof, be published in a newspaper previously designated as an official newspaper for publication of public notices, not less than five (5) days prior to said hearing; and, be it further
RESOLVED, that the Town Clerk shall post certified copies of both this resolution and said proposed modification to the resolution controlling the Highlands Planned Unit Development, or a summary thereof, on the bulletin board, maintained by the Town Clerk pursuant to § 30(6) of the Town Law, for a period of not less than five (5) days prior to said public hearing.
ROLL CALL VOTE: Ayes, Zutes, Higgins, Green, Bernacki and Carpenter. Nays, none. Declared carried.
INTERMUNICIPAL AGREEMENT WITH MONROE COUNTY FOR TECHNOLOGY SERVICES AUTHORIZED
The following Resolution was offered by Councilman Bernacki, seconded by Councilman Higgins,
RESOLVED, that the Town Board of the Town of Pittsford authorizes the Supervisor to sign an Intermunicipal Agreement with the County of Monroe for technology services.
ROLL CALL VOTE: Ayes, Zutes, Higgins, Green, Bernacki and Carpenter. Nays, none. Declared carried.
RAYMOND F. WAGER, CPA, PC AUDITING SERVICES FOR FISCAL YEAR 2003 APPROVED
The following Resolution was offered by Supervisor Carpenter, seconded by Councilwoman Zutes,
RESOLVED, that the Supervisor is authorized to sign a contract with Raymond F. Wager, CPA, PC for an audit of the fiscal year ending December 31, 2003 at a price not to exceed $17,150.00.
ROLL CALL: Ayes, Zutes, Higgins, Green, Bernacki and Carpenter. Nays, none. Declared carried.
AMENDATORY ALL SEASONS WORK AGREEMENT WITH MONROE COUNTY AUTHORIZED
The following Resolution was offered by Councilwoman Green, seconded by Councilman Higgins,
RESOLVED, that the Town Board accepts the recommendation of the Commissioner of Public Works and approves the Amended All Seasons Work Agreement with Monroe County Department of Transportation for a contract period of January 1, 2004 to December 31, 2004. It is
FURTHER RESOLVED, that the Supervisor is authorized to sign the Amendatory Agreement.
ROLL CALL: Ayes, Zutes, Higgins, Green, Bernacki and Carpenter. Nays, none. Declared carried.
PARK MAINTENANCE CONTRACT RENEWAL AUTHORIZED
The following Resolution was offered by Councilman Higgins, seconded by Councilwoman Green,
RESOLVED, that the Town Board renews Park Maintenance contracts for Groups A through G and authorizes the Town Supervisor to sign contracts for the period of April 1, 2004 to December 1, 2004 as per Attachment C.
ROLL CALL: Ayes, Zutes, Higgins, Green, Bernacki and Carpenter. Nays, none. Declared carried
BID AWARD: NEW PARK MAINTENANCE CONTRACTS
The following Resolution was offered by Councilwoman Zutes, seconded by Councilman Bernacki,
RESOLVED, that the Town Board accepts the Park Maintenance bids received December 18, 2003 for Groups H through J and authorizes the Town Supervisor to sign contracts for the period of April 1, 2004 to December 1, 2004 as per Attachment D.
ROLL CALL VOTE: Ayes, Zutes, Higgins, Green, Bernacki and Carpenter. Nays, none. Declared carried.
PUBLIC HEARING SET: PROPOSED LOCAL LAW NO. 1 OF 2004, AMENDMENTS TO ENVIRONMENTAL AND PARKS AND RECREATION BOARDS
The following Resolution was offered by Supervisor Carpenter, seconded by Councilwoman Zutes,
RESOLVED, that a public hearing be held on the 2nd day of March, 2004, at 7:00 P.M., Local Time, at the Town Hall, 11 South Main Street, Pittsford, New York, on the question of the adoption of proposed Local Law No. 1 of 2004: Amendments to Environmental and Parks and Recreation Boards, or a summary thereof, be published in a newspaper previously designated as an official newspaper for publication of public notices, not less than five (5) days prior to said hearing; and be it
FURTHER RESOLVED, that the Town Clerk shall post certified copies of both this resolution and said proposed Local Law No. 1 of 2004: Amendments to Environmental and Parks and Recreation Boards, or a summary thereof, on the bulletin board, maintained by the Town Clerk pursuant to § 30(6) of the Town Law, for a period of not less than five (5) days prior to said public hearing.
ROLL CALL VOTE: Ayes, Zutes, Higgins, Green, Bernacki and Carpenter. Nays, none. Declared carried.
SEMINAR ATTENDANCE AUTHORIZED
The following Resolution was offered by Councilwoman Green, seconded by Councilwoman Zutes,
RESOLVED, that the following individuals are approved for conference attendance:
- Parks employee Clyde Cutter to the Irrigation Association Irrigation Courses seminar in Henrietta on February 11, 2004 at a cost of $105.50.
- Finance Director Greg Duane to the NYS GFOA 2004 Annual Conference in Albany, March 31 to April 2, 2004 at a cost of $220.00.
ROLL CALL VOTE: Ayes, Zutes, Higgins, Green, Bernacki and Carpenter. Nays, none. Declared carried.
EXECUTIVE SESSION CALLED
The following Resolution was offered by Supervisor Carpenter, seconded by Councilwoman Zutes,
RESOLVED, that the Town Board will go into executive session to discuss a property acquisition issue.
ROLL CALL VOTE: Ayes, Zutes, Higgins, Green, Bernacki and Carpenter. Nays, none. Declared carried.
This portion of the meeting was adjourned the meeting at 7:28 P.M.
Respectfully submitted,
Patricia E. Chuhta
Town Clerk
RETURN TO REGULAR SESSION
The following Resolution was offered by Councilwoman Green, seconded by Councilwoman Zutes,
RESOLVED, that the Town Board will leave Executive Session and return to regular session.
ROLL CALL VOTE: Ayes, Zutes, Higgins and Carpenter. Nays, none. Declared carried.
SUPERVISOR AUTHORIZED TO SIGN LEASE TO TEMPORARILY RELOCATE THE TOWN LIBRARY
The following Resolution was offered by Councilwoman Zutes, seconded by Councilman Bernacki,
RESOLVED, that the Supervisor is authorized to sign a Lease Agreement providing for the lease of approximately 15,760 square feet of space for the temporary relocation of the Town's Library; and be it further
RESOLVED, the source of the funds for said Lease Agreement will be the General Reserve Fund, and be it further
RESOLVED, that pursuant to the requirements of the Town Law, this Resolution is subject to permissive referendum and as such, a notice of permissive referendum regarding this Resolution shall be duly published and posted.
ROLL CALL VOTE: Ayes, Zutes, Higgins and Carpenter. Nays, none. Declared carried.
As there was no further business, the Supervisor adjourned the meeting.
Respectfully submitted,
William A. Carpenter
Supervisor
THE OFFICIAL BOARD MINUTES ALONG WITH ATTACHMENTS, IF ANY, ARE ON FILE IN THE TOWN CLERK'S OFFICE, LOCATED IN THE PITTSFORD TOWN HALL, 11 S. MAIN STREET, AND ARE AVAILABLE FOR REVIEW DURING REGULAR BUSINESS HOURS OF 9:00 A.M. TO 5:00 P.M. WEEKDAYS.