TOWN BOARD MINUTES
January 7, 2003

Posted 01/30/2003

Proceedings of a regular meeting of the Pittsford Town Board held in Pittsford Town Hall on Tuesday, January 7, 2003 at 7:00 P.M. local time.

PRESENT
Supervisor Carpenter; Councilpersons Zutes, Marini, Higgins, Green; Town Attorney Lusk; Staff persons, Duane, Elliott, Wilson, and Chuhta.

ABSENT
None

ATTENDANCE
2

PLEDGE OF ALLEGIANCE
It is noted that Councilman Marini joined the meeting at the conclusion of the Pledge of Allegiance.

SUPERVISOR'S APPOINTMENTS FOR 2003
Supervisor Carpenter announced the following appointments for 2003:

• Deputy Supervisor - Sandra F. Zutes
• Director of Finance, Budget Director - Gregory Duane
• Secretary to the Supervisor - Linda Dillon
• Town Historian - Audrey Johnson

TOWN BOARD LIAISONS FOR 2003
Supervisor Carpenter announced Town Board liaison assignments for 2003:

• Supervisor Carpenter - YOWSA, Leadership Committee
• Councilwoman Zutes - Zoning Board of Appeals, Leadership Committee
• Councilman Marini - Environmental Board, Parks and Recreation Board
• Councilman Higgins - Planning Board, Library Board, Inter-municipal Committee,
  School Community Partnership Council
• Councilwoman Green - Youth Services, Historic Preservation Commission, Group Homes,
  Inter-Municipal Committee

PLANNING BOARD RE-APPOINTMENT
A resolution was offered by Councilman Higgins, seconded by Councilwoman Zutes,
RESOLVED, that the following re-appointment is made to the Planning Board: Nancy Sprenkle.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

PLANNING BOARD CHAIR, VICE CHAIR APPOINTMENTS FOR 2003
A resolution was offered by Supervisor Carpenter, seconded by Councilwoman Green,
RESOLVED, that William Brizee is re-appointed Planning Board Chair and Cary Smith is appointed Vice Chair for 2003.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

ZONING BOARD OF APPEALS RE-APPOINTMENT
A resolution was offered by Councilman Higgins, seconded by Councilwoman Green,
RESOLVED, that the following re-appointment is made to the Planning Board: Peter Webster.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

ZONING BOARD OF APPEALS CHAIR, VICE CHAIR RE-APPOINTED FOR 2003
A resolution was offered by Councilwoman Zutes, seconded by Councilman Higgins,
RESOLVED, that Edmund Starowicz, Jr. is re-appointed Zoning Board of Appeals Chair and Barbara Servé is re-appointed Vice Chair for 2003.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

ENVIRONMENTAL BOARD APPOINTED FOR 2003
A resolution was offered by Supervisor Carpenter, seconded by Councilman Marini,
RESOLVED, that the following persons are appointed to serve on the Environmental Board for 2003: Robert Thompson Jr., Robert Sherwood, Robert Poreda, Harmon Strong, Robert Gruber, Krystle Knickerbocker, Steve Tremaine and Ellen Woloszuk.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

ENVIRONMENTAL BOARD CHAIR, VICE CHAIR APPOINTMENTS FOR 2003
A resolution was offered by Councilwoman Zutes, seconded by Councilman Higgins,
RESOLVED, that Robert Poreda is appointed Environmental Board Chair and Robert Gruber is appointed Vice Chair for 2003.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

HISTORIC PRESERVATION COMMISSION RE-APPOINTMENTS
A resolution was offered by Councilman Higgins, seconded by Councilwoman Green,
RESOLVED, that Pat Place and Paul Whitbeck are re-appointed to serve on the Historic Preservation Commission.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

HISTORIC PRESERVATION COMMISSION CHAIR RE-APPOINTED FOR 2003
A resolution was offered by Supervisor Carpenter, seconded by Councilwoman Green,
RESOLVED, that John Mitchell is appointed Historic Preservation Commission Chair for 2003.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

PARKS AND RECREATION BOARD APPOINTED FOR 2003
A resolution was offered by Councilwoman Green, seconded by Councilman Marini,
RESOLVED, that the following persons are appointed to serve on the Parks and Recreation Board for 2003: Andrew Burns, Robert Shaddock, Bridget Kolano, Michael Rose, Amy Degnan, John Bernacki, John Ferrarone, and Cynthia Ryan Huether.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

PARKS AND RECREATION CHAIR, VICE CHAIR APPOINTED FOR 2003
A resolution was offered by Councilman Marini, seconded by Councilwoman Zutes,
RESOLVED, that John Bernacki is re-appointed Parks and Recreation Chair and Bridget Kolano is re-appointed Vice Chair for 2003.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

ARCHITECTURAL REVIEW BOARD APPOINTED FOR 2003
A resolution was offered by Councilwoman Zutes, seconded by Councilman Marini,
RESOLVED, that the following persons are appointed to serve on the Architectural Review Board for 2003: Ann Maloy, Richard Beers, Robert Healy, Dominic Caroselli, and Dan Glasow.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

RAYMOND F. WAGER, CPA, PC APPOINTED TOWN ACCOUNTANT FOR 2003
A resolution was offered by Supervisor Carpenter, seconded by Councilman Higgins,
RESOLVED, that Raymond F. Wager, CPA, PC is appointed the Town of Pittsford accountant for 2003.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

MRB GROUP, PC APPOINTED TOWN ENGINEERS FOR 2003
A resolution was offered by Councilwoman Zutes, seconded by Councilwoman Green,
RESOLVED, that the MRB Group, PC is appointed town engineer for 2003.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

TOWN ATTORNEYS APPOINTED FOR 2003
A resolution was offered by Supervisor Carpenter, seconded by Councilman Higgins,
RESOLVED, that Jared C. Lusk is appointed Town Attorney; Richard T. Williams and George F. Harris are appointed Deputy Town Attorneys for 2003.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

2003 SALARIES APPROVED
A resolution was offered by Councilwoman Zutes, seconded by Councilman Higgins,
RESOLVED, that the salaries for the Supervisor, Councilpersons, Justices, full time and part time staff are approved as adopted in the 2003 budget.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

2003 PETTY CASH FUNDS APPROVED
A resolution was offered by Councilwoman Green, seconded by Councilman Marini,
RESOLVED, that the following petty cash funds, and the custodians for those funds, are approved for 2003:

VOUCHER APPROVAL AUTHORIZED FOR 2003
A resolution was offered by Councilman Marini, seconded by Councilwoman Zutes,
RESOLVED, that the following persons are authorized to approve town vouchers during 2003: William Carpenter, Gregory Duane, Julie House, Stephen Robson, Thomas Elliott, Donna Savage, Patricia Chuhta, Audrey Johnson, Barbara Hennessy, Paul Wilson, Norma Stahlman, Gregory Wegman, Jared Lusk, and Susan Wicks.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

2003 HOURLY MINIMUM RATE SET
A resolution was offered by Councilwoman Green, seconded by Councilman Higgins,
RESOLVED, that the 2003 hourly minimum rate for the Town of Pittsford is set at $5.15.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

2003 WORK WEEK ESTABLISHED
A resolution was offered by Supervisor Carpenter, seconded by Councilwoman Zutes,
RESOLVED, that the 2003 Town of Pittsford work week will be 35 hours for all departments except for the Highway Department, Sewer Department, Building Maintenance and Parks Department laborers who will have a 40-hour work week.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

2003 PAY PERIOD SET
A resolution was offered by Councilwoman Zutes, seconded by Councilman Higgins,
RESOLVED that the 2003 pay-period for the Town of Pittsford will be bi-weekly.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

2003 MILEAGE REIMBURSEMENT RATE SET
A resolution was offered by Councilman Higgins, seconded by Councilwoman Zutes,
RESOLVED, that effective January 1, 2003 the mileage reimbursement rate will be $0.36 cents per mile.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

2003 TOWN BOARD MEETING SCHEDULE SET
A resolution was offered by Councilwoman Green, seconded by Councilman Marini,
RESOLVED, that the Town Board will meet on the first and third Tuesday of each month at 7:00 P.M. local time in Pittsford Town Hall.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

2003 MEETING REIMBURSEMENT RATE SET
A resolution was offered by Councilwoman Zutes, seconded by Councilman Higgins,
RESOLVED, that the meeting reimbursement is set at $10.00 per meeting for lunch expenses.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

2003 PER DIEM MEAL REIMBURSEMENT SET
A resolution was offered by Councilman Higgins, seconded by Councilwoman Zutes,
RESOLVED, that 2003 per diem rate for meal reimbursement will be $36.00 per day.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

2003 BANK DEPOSITORIES APPROVED
A resolution was offered by Supervisor Carpenter, seconded by Councilman Higgins,
RESOLVED, that the following banks are approved as depositories for Town of Pittsford funds for 2003: Fleet, JP Morgan Chase, HSBC, M&T, Charter One, Canandaigua National, and Key Bank.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

2003 OFFICIAL NEWSPAPERS DESIGNATED
A resolution was offered by Councilwoman Zutes, seconded by Councilwoman Green,
RESOLVED, that the following newspapers are designated as official newspapers for the Town of Pittsford for 2003: The Post Messenger (Brighton-Pittsford Post), Democrat and Chronicle, and Daily Record.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

CONFERENCE ATTENDANCE AUTHORIZED FOR TOWN EMPLOYEES
A resolution was offered by Supervisor Carpenter, seconded by Councilwoman Green,
RESOLVED, that town employees are authorized to attend the regular meetings of their professional organizations during 2003 as listed in Attachment A.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

PUBLIC COMMENTS
There were no public comments

SUPERVISOR'S COMMENTS
There were no Supervisor's comments.

MINUTES OF DECEMBER 17, 2002 APPROVED
A resolution was offered by Councilman Higgins, seconded by Councilwoman Green, RESOLVED, that the minutes of the December 17, 2002 are approved as written. ROLL CALL: Ayes, Marini, Higgins, Green, and Carpenter. Abstain: Zutes. Nays, none. Declared carried.

MINUTES OF DECEMBER 31, 2002 APPROVED
A resolution was offered by Councilwoman Zutes, seconded by Councilwoman Green, RESOLVED, that the minutes of the December 31, 2002 are approved as written. ROLL CALL: Ayes, all. Nays, none. Declared carried.

2003 PRIORITIES
The Supervisor discussed the items that have been identified as priorities for 2003:

• Town/School District/Village partnership initiatives
• Communication plan
• Employee development
• Financial Planning
• Technology
• Facilities

BID DATE SET: 2003 RECREATION BROCHURE PRINTING
A resolution was offered by Councilman Marini, seconded by Councilwoman Green,
RESOLVED that a bid opening date is set for Monday, January 27, 2003 at 10:00 A.M. local time in the Parks and Recreation Department, 35 Lincoln Avenue, to receive and open bids for the printing of the 2003 quarterly Parks and Recreation brochures.
ROLL CALL: Ayes, all. Nays, none. Declared carried.

CONTRACT WITH ELDERBERRY EXPRESS AUTHORIZED
A resolution was offered by Councilwoman Zutes, seconded by Councilman Higgins,
RESOLVED, that the Supervisor is authorized to sign a contract with the Elderberry Express, Inc. to provide transportation for senior citizens who are residents of the Town of Pittsford.
ROLL CALL: Ayes, all. Nays, none. Declared carried.

CONTRACT WITH PITTSFORD YOUTH SERVICES AUTHORIZED
A resolution was offered by Councilwoman Green, seconded by Councilman Higgins,
RESOLVED, that the Supervisor is authorized to sign a contract with Pittsford Youth Services, Inc. to provide counseling and referral services to Pittsford residents.
ROLL CALL: Ayes, all. Nays, none. Declared carried.

RAYMOND F. WAGER, CPA, PC AUDITING SERVICES APPROVED
A resolution was offered by Councilwoman Zutes, seconded by Councilman Marini,
RESOLVED, that the Supervisor is authorized to sign a contract with Raymond F. Wager, CPA, PC for an audit of the fiscal year ending December 31, 2002 at an amount not to exceed $15,800.00.
ROLL CALL: Ayes, all. Nays, none. Declared carried.

The Supervisor adjourned the meeting at 7:18 P.M.

Respectfully submitted,

Patricia E. Chuhta
Town Clerk

THE OFFICIAL BOARD MINUTES ALONG WITH ATTACHMENTS, IF ANY, ARE ON FILE IN THE TOWN CLERK'S OFFICE, LOCATED IN THE PITTSFORD TOWN HALL, 11 S. MAIN STREET, AND ARE AVAILABLE FOR REVIEW DURING REGULAR BUSINESS HOURS OF 9:00 A.M. TO 5:00 P.M. WEEKDAYS.