TOWN BOARD MINUTES
January 06, 2004

Posted 01/23/04

ELECTED OFFICIALS SWEARING-IN CEREMONY
At 6:00 P.M. Judge F. Robert Michel swore in the newly elected Town of Pittsford officials: Supervisor William A. Carpenter, Councilman John J. Higgins, Jr., Councilwoman Karen W. Green, Councilman John E. Bernacki, Jr., and Judge Fred S. Gallina. After the ceremony, there was a break before the Town Board Organizational Meeting began to allow those in attendance to offer their congratulations to the newly elected Town officials.

Proceedings of a regular meeting of the Pittsford Town Board held on Tuesday, January 6, 2004 at 7:00 P.M. local time in Pittsford Town Hall.

PRESENT
Supervisor Carpenter; Councilpersons Sandra F. Zutes, John J. Higgins, Jr., Karen W. Green, and John E. Bernacki, Jr.

ABSENT
None

ALSO PRESENT
Staff Members: Jared C. Lusk, Town Attorney; Michael J. Garland, P.E., Commissioner of Public Works; Gregory J. Duane, Finance Director; Paul W. Wilson, Director of Recreation & Technology; Patricia E. Chuhta, Town Clerk.

ATTENDANCE
Six members of the public were in attendance.

Supervisor Carpenter called the Town Board meeting to order at 7:00 P.M. and invited everyone to stand for the Pledge of Allegiance.

SUPERVISOR'S APPOINTMENTS FOR 2004
Supervisor Carpenter announced the following appointments for 2004:

• Deputy Supervisor - Sandra F. Zutes
• Director of Finance and Budget Director - Gregory Duane
• Secretary to the Supervisor - Linda Dillon
• Town Historian - Audrey Johnson

TOWN BOARD LIAISONS FOR 2004
Supervisor Carpenter announced Town Board liaison assignments for 2004:

• Supervisor Carpenter - Leadership Committee
• Councilwoman Zutes - Leadership Committee, Environmental Board
• Councilman Higgins - Zoning Board of Appeals, Pittsford Youth Services
• Councilwoman Green - Planning Board, Parks and Recreation Board
• Councilman Bernacki - Pittsford Community Library Board of Trustees, Historic Preservation Commission

STAFF APPOINTMENTS FOR 2004-2005
The following Resolution was offered by Councilwoman Zutes, seconded by Councilman Higgins,
RESOLVED, that the following staff appointments are approved for 2004-2005:

• Michael J. Garland, PE - Commissioner of Public Works, Highway Superintendent, Superintendent of Sewers
• Edmund Starowicz Jr.- Deputy Commissioner of Public Works
• Patricia E. Chuhta - Town Clerk, Receiver of Taxes
• Jean A. Wegman - Deputy Town Clerk
• Rose Ann Crispino - Deputy Receiver of Taxes
• Paul Wilson - Director of Parks and Recreation

VOICE VOTE: Ayes, all. Nays, none. Declared carried.

ARCHITECTURAL REVIEW BOARD APPOINTED FOR 2004
The following Resolution was offered by Councilman Higgins, seconded by Councilwoman Green,
RESOLVED, that the following persons are appointed to serve on the Architectural Review Board for 2004: Ann Maloy, Richard Beers, Robert Healy, Dominic Caroselli, and Dan Glasow.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

ARCHITECTURAL REVIEW BOARD CHAIR APPOINTMENT FOR 2004
The following Resolution was offered by Supervisor Carpenter, seconded by Councilman Bernacki,
RESOLVED, that Ann Maloy is re-appointed Architectural View Board Chair for 2004.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

ENVIRONMENTAL BOARD APPOINTED FOR 2004
The following Resolution was offered by Councilwoman Green, seconded by Councilman Higgins,
RESOLVED, that the following persons are appointed to serve on the Environmental Board for 2004: Robert Sherwood, Robert Poreda, Harmon Strong, Robert Gruber, Jeffrey Carone and Ellen Woloszuk.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

ENVIRONMENTAL BOARD CHAIR, VICE CHAIR APPOINTMENTS FOR 2004
The following Resolution was offered by Supervisor Carpenter, seconded by Councilman Bernacki,
RESOLVED, that Robert Poreda is re-appointed Environmental Board Chair and Robert Gruber is re-appointed Vice Chair for 2004.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

HISTORIC PRESERVATION COMMISSION CHAIR, VICE-CHAIR APPOINTMENTS FOR 2004
The following Resolution was offered by Councilman Bernacki, seconded by Councilwoman Zutes,
RESOLVED, that John Mitchell is re-appointed Historic Preservation Commission Chair and Paul Whitbeck is re-appointed Historic Preservation Vice Chair for 2004.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

PITTSFORD COMMUNITY LIBRARY BOARD OF TRUSTEES RE-APPOINTMENT
The following Resolution was offered by Supervisor Carpenter, seconded by Councilman Higgins,
RESOLVED, that Debra Martin is re-appointed to the Pittsford Community Library Board of Trustees.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

PARKS AND RECREATION BOARD APPOINTED FOR 2004
The following Resolution was offered by Councilwoman Zutes, seconded by Councilman Bernacki,
RESOLVED, that the following persons are appointed to serve on the Parks and Recreation Board for 2004: Bridget Kolano, Michael Rose, Leonard Freedman, Christine Haag and Cynthia Ryan Huether.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

PARKS AND RECREATION CHAIR, VICE CHAIR APPOINTMENTS FOR 2004
The following Resolution was offered by Councilman Bernacki, seconded by Councilman Higgins,
RESOLVED, that Bridget Kolano is re-appointed Parks and Recreation Chair and Leonard Freedman is appointed Vice Chair for 2004.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

PLANNING BOARD CHAIR, VICE CHAIR APPOINTMENTS FOR 2004
The following Resolution was offered by Supervisor Carpenter, seconded by Councilwoman Green,
RESOLVED, that William Brizee is re-appointed Planning Board Chair and Cary Smith is re-appointed Vice Chair for 2004.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

ZONING BOARD OF APPEALS RE-APPOINTMENT
The following Resolution was offered by Councilwoman Green, seconded by Councilman Higgins,
RESOLVED, that the following re-appointment is made to the Zoning Board of Appeals: Barbara Servé.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

ZONING BOARD OF APPEALS CHAIR, VICE CHAIR APPOINTMENTS FOR 2004
The following Resolution was offered by Councilwoman Zutes, seconded by Councilman Bernacki,
RESOLVED, that David Rogachefsky is re-appointed Zoning Board of Appeals Chair and Barbara Servé is re-appointed Vice Chair for 2004.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

RAYMOND F. WAGER, CPA, PC APPOINTED TOWN ACCOUNTANT FOR 2004
The following Resolution was offered by Supervisor Carpenter, seconded by Councilwoman Green,
RESOLVED, that Raymond F. Wager, CPA, PC is appointed the Town of Pittsford Accountant for 2004.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

MRB GROUP, PC APPOINTED TOWN ENGINEERS FOR 2004
The following Resolution was offered by Councilman Higgins, seconded by Councilwoman Zutes,
RESOLVED, that the MRB Group, PC is appointed Town Engineer for 2004.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

TOWN ATTORNEYS APPOINTED FOR 2004
The following Resolution was offered by Councilman Bernacki, seconded by Supervisor Carpenter,
RESOLVED, that Jared C. Lusk is appointed Town Attorney; Richard T. Williams and George F. Harris are appointed Deputy Town Attorneys for 2004.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

2004 SALARIES APPROVED
The following Resolution was offered by Supervisor Carpenter, seconded by Councilwoman Green,
RESOLVED, that the salaries for the Supervisor, Councilpersons, Justices, full time and part time staff are approved as adopted in the 2004 budget.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

2004 PETTY CASH FUNDS APPROVED
The following Resolution was offered by Councilwoman Green, seconded by Councilman Higgins,
RESOLVED, that the following petty cash funds, and the custodians for those funds, are approved for 2004:

VOICE VOTE: Ayes, all. Nays, none. Declared carried.

VOUCHER APPROVAL AUTHORIZED FOR 2004
The following Resolution was offered by Councilman Higgins, seconded by Councilman Bernacki,
RESOLVED, that the following persons are authorized to approve Town vouchers during 2004: William Carpenter, Gregory Duane, Julie House, Stephen Robson, Michael Garland, Donna Savage, Patricia Chuhta, Audrey Johnson, Barbara Hennessy, Paul Wilson, Norma Stahlman, Gregory Wegman, Jared Lusk, Edmund Starowicz, Beth Knickerbocker and Susan Wicks.
VOICE VOTE: Ayes, all. Nays, none. Declared carried

2004 HOURLY MINIMUM RATE SET
The following Resolution was offered by Supervisor Carpenter, seconded by Councilwoman Green,
RESOLVED, that the 2004 hourly minimum rate for the Town of Pittsford is set at $5.15.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

2004 WORK WEEK ESTABLISHED
The following Resolution was offered by Councilwoman Zutes, seconded by Councilman Bernacki,
RESOLVED, that the 2004 Town of Pittsford work week will be 35 hours for all departments except for the Highway Department, Sewer Department, Building Maintenance and Parks Department Laborers who will have a 40-hour work week.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

2004 PAY PERIOD SET
The following Resolution was offered by Supervisor Carpenter, seconded by Councilman Higgins,
RESOLVED that the 2004 pay-period for the Town of Pittsford will be bi-weekly.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

2004 MILEAGE REIMBURSEMENT RATE SET
The following Resolution was offered by Councilman Higgins, seconded by Councilwoman Green,
RESOLVED, that effective January 1, 2004 the mileage reimbursement rate will be $0.375 cents per mile.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

2004 TOWN BOARD MEETING SCHEDULE SET
The following Resolution was offered by Councilman Bernacki, seconded by Councilman Higgins,
RESOLVED, that the Town Board will meet on the first and third Tuesday of each month at 7:00 P.M. local time in Pittsford Town Hall.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

2004 MEETING REIMBURSEMENT RATE SET
The following Resolution was offered by Councilwoman Zutes, seconded by Councilwoman Green,
RESOLVED, that the meeting reimbursement rate is set at $12.00 per meeting for lunch expenses.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

2004 PER DIEM MEAL REIMBURSEMENT SET
The following Resolution was offered by Councilwoman Green, seconded by Councilman Higgins,
RESOLVED, that 2004 per diem rate for meal reimbursement will be $40.00 per day for meals and incidental expenses.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

2004 BANK DEPOSITORIES APPROVED
The following Resolution was offered by Supervisor Carpenter, seconded by Councilwoman Zutes,
RESOLVED, that the following banks are approved as depositories for Town of Pittsford funds for 2004: Fleet, JP Morgan Chase, HSBC, M&T, Charter One, Canandaigua National, and Key Bank.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

2004 OFFICIAL NEWSPAPERS DESIGNATED
The following Resolution was offered by Councilman Higgins, seconded by Councilman Bernacki,
RESOLVED, that the following newspapers are designated as official newspapers for the Town of Pittsford for 2004: The Post Messenger (Brighton-Pittsford Post) and Democrat and Chronicle.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

CONFERENCE ATTENDANCE AUTHORIZED FOR TOWN EMPLOYEES
The following Resolution was offered by Supervisor Carpenter, seconded by Councilman Bernacki,
RESOLVED, that town employees are authorized to attend the regular meetings of their professional organizations during 2004 as listed in Attachment A.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

PUBLIC COMMENT
There were no public comments.

SUPERVISOR'S COMMENTS

• A Winter 2003/04 Snow and Ice Removal informational postcard will be sent to all Pittsford residents this week.
• There will be a meeting on Wednesday, January 7th, at 7:00 P.M. in the Town Hall basement to discuss proposed recommendations by Behan Planning Associates to update the Town's Comprehensive Plan as it relates to the land located south of the New York State Thruway.

MINUTES OF DECEMBER 16, 2003 APPROVED
The following Resolution was offered by Councilman Bernacki, seconded by Councilwoman Green,
RESOLVED, that the minutes of the December 16, 2003 are approved as written.
ROLL CALL: Ayes, Higgins, Green, Bernacki and Carpenter. Abstain, Zutes. Nays, none. Declared carried.

MINUTES OF DECEMBER 31, 2003 APPROVED
The following Resolution was offered by Councilwoman Green, seconded by Councilwoman Zutes,
RESOLVED, that the minutes of the December 31, 2003 are approved as written.
ROLL CALL: Ayes, Zutes, Higgins, Green, Bernacki and Carpenter. Nays, none. Declared carried.

CONTRACT WITH THE COUNTY OF MONORE FOR GRANT FUNDING FOR PITTSFORD YOUTH SERVICES AUTHORIZED
The following Resolution was offered by Councilman Bernacki, seconded by Councilwoman Zutes,
RESOLVED, that the Town Board of the Town of Pittsford authorizes the Supervisor to sign a contract with the County of Monroe for a grant for Pittsford Youth Services, Inc. to provide counseling and referral services to Pittsford residents.
ROLL CALL: Ayes, Zutes, Higgins, Green, Bernacki and Carpenter. Nays, none. Declared carried.

ADDITIONAL PLANNING SERVICES WITH BEHAN PLANNING ASSOCIATES FOR THE REVIEW AND UPDATE TOWN'S COMPREHENSIVE PLAN AUTHORIZED
The following Resolution was offered by Councilman Higgins, seconded by Councilwoman Green,
RESOLVED, that the Town Board authorizes Behan Planning Associates to conduct additional planning services under their Professional Services Agreement in the amount of $19,500.00.
ROLL CALL: Ayes, Zutes, Higgins, Green, Bernacki and Carpenter. Nays, none. Declared carried.

AMENDMENT TO CSX TRANSPORTATION LICENSE AGREEMENT AUTHORIZED
The following Resolution was offered by Councilwoman Zutes, seconded by Councilman Bernacki,
RESOLVED, that the Town Board of the Town of Pittsford authorizes the Town Supervisor to enter into and sign the proposed amendment to the license agreement with CSX Transportation for the continued use of a portion of the CSX lands for a sanitary sewer line.
ROLL CALL: Ayes, Zutes, Higgins, Green, Bernacki and Carpenter. Nays, none. Declared carried.

RESIGNATION OF ROBERT THOMPSON FROM THE ENVIRONMENTAL BOARD ACCEPTED
The following Resolution was offered by Supervisor Carpenter, seconded by Councilman Higgins,
RESOLVED, that the Pittsford Town Board accepts the resignation of Robert Thompson from the Environmental Board with regret and appreciation for his service to the Town.
ROLL CALL: Ayes, Zutes, Higgins, Green, Bernacki and Carpenter. Nays, none. Declared carried.

SEMINAR ATTENDANCE AUTHORIZED
The following Resolution was offered by Councilwoman Green, seconded by Councilman Higgins,
RESOLVED, that the Assessor Stephen Robson is authorized to attend the State RPS Commercial Valuation Training in Batavia on January 15 and 16, 2004 at no cost to the Town of Pittsford.
ROLL CALL: Ayes, Zutes, Higgins, Green, Bernacki and Carpenter. Nays, none. Declared carried.

EXECUTIVE SESSION CALLED
The following Resolution was offered by Supervisor Carpenter, seconded by Councilwoman Zutes,
RESOLVED, that the Town Board will go into executive session to discuss a personnel issue.
ROLL CALL VOTE: Ayes, Zutes, Higgins, Green, Bernacki and Carpenter. Nays, none. Declared carried.

This portion of the meeting was adjourned the meeting at 7:26 P.M.
Respectfully submitted,

Patricia E. Chuhta
Town Clerk

RETURN TO REGULAR SESSION
The following Resolution was offered by Supervisor Carpenter, seconded by Councilwoman Zutes,
RESOLVED, that the Town Board will return to regular session.
ROLL CALL: Ayes, all. Nays, none. Declared carried.

SALARY ADJUSTMENTS AUTHORIZED
The following Resolution was offered by Councilman Higgins, seconded by Councilwoman Green,
RESOLVED, that the 2004 performance adjustments are accepted per the recommendations of the Director of Personnel.
ROLL CALL VOTE: Ayes, all. Nays, none. Declared carried.

As there was no further business, the Supervisor adjourned the meeting.
Respectfully submitted,

William A. Carpenter
Supervisor

THE OFFICIAL BOARD MINUTES ALONG WITH ATTACHMENTS, IF ANY, ARE ON FILE IN THE TOWN CLERK'S OFFICE, LOCATED IN THE PITTSFORD TOWN HALL, 11 S. MAIN STREET, AND ARE AVAILABLE FOR REVIEW DURING REGULAR BUSINESS HOURS OF 9:00 A.M. TO 5:00 P.M. WEEKDAYS.