TOWN BOARD MINUTES
January 04, 2005

Posted 01/19/2005

Proceedings of a regular meeting of the Pittsford Town Board held on Tuesday, January 4, 2005 at 7:00 P.M. local time in Pittsford Town Hall.

PRESENT
Supervisor William A. Carpenter and Councilpersons Sandra F. Zutes, John J. Higgins, Jr., Karen W. Green, and John E. Bernacki, Jr.

ABSENT
None

ALSO PRESENT
Staff Members: Jared C. Lusk, Town Attorney; Michael J. Garland, P.E., Commissioner of Public Works; Gregory J. Duane, Finance Director; Paul W. Wilson, Director of Recreation & Technology; Patricia E. Chuhta, Town Clerk.

ATTENDANCE
Twenty-two members of the public were in attendance.

Supervisor Carpenter called the Town Board meeting to order at 7:00 P.M. and invited everyone to stand for the Pledge of Allegiance.

SUPERVISOR'S APPOINTMENTS FOR 2005
Supervisor Carpenter announced the following appointments for 2005:

• Deputy Supervisor: Sandra F. Zutes
• Director of Finance and Budget Director: Gregory Duane
• Secretary to the Supervisor: Linda Dillon
• Town Historian: Audrey Johnson

TOWN BOARD LIAISONS FOR 2005
Supervisor Carpenter announced Town Board liaison assignments for 2005:

• Supervisor Carpenter: Leadership Committee
• Councilwoman Zutes: Leadership Committee, Group Homes, Historic Preservation Commission, Zoning Board of Appeals
• Councilman Higgins: Planning Board, School Community Partnership Council
• Councilwoman Green: Environmental Board, Pittsford Youth Services
• Councilman Bernacki - Group Homes, Library Board, Parks & Recreation Board

BOARD OF ARCHITECTURAL REVIEW APPOINTED FOR 2005
The following Resolution was offered by Supervisor Carpenter, and seconded by Councilwoman Zutes:
RESOLVED, that the following persons are appointed to serve on the Board of Architectural Review for 2005: Ann Maloy, Richard Beers, Robert Healy, and Dominic Caroselli.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

BOARD OF ARCHITECTURAL REVIEW CHAIR APPOINTMENT FOR 2005
The following Resolution was offered by Supervisor Carpenter, and seconded by Councilman Higgins:
RESOLVED, that Ann Maloy is re-appointed Board of Architectural Review Chair for 2005.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

BOARD OF ASSESSMENT REVIEW RE-APPOINTMENT
The following Resolution was offered by Councilwoman Green, and seconded by Councilman Bernacki:
RESOLVED, that Ann Maloy is re-appointed to serve on the Board of Assessment Review.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

ENVIRONMENTAL BOARD APPOINTED FOR 2005
The following Resolution was offered by Supervisor Carpenter, and seconded by Councilwoman Zutes:
RESOLVED, that the following persons are appointed to serve on the Environmental Board for 2005: Robert Sherwood, Robert Poreda, Harmon Strong, Robert Gruber, Lisa Cohen, Allison Morrison, Rhett Smith, Stephen Heinzelman and Nick Berry.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

ENVIRONMENTAL BOARD CHAIR, VICE CHAIR APPOINTMENTS FOR 2005
The following Resolution was offered by Councilwoman Green, and seconded by Councilman Higgins:
RESOLVED, that Robert Poreda is re-appointed Environmental Board Chair and Robert Gruber is re-appointed Vice Chair for 2005.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

HISTORIC PRESERVATON COMMISSION RE-APPOINTMENT
The following Resolution was offered by Councilwoman Zutes, and seconded by Councilman Bernacki:
RESOLVED, that William Pieper is re-appointed to serve on the Historic Preservation Commission.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

HISTORIC PRESERVATION COMMISSION CHAIR, VICE-CHAIR APPOINTMENTS FOR 2005
The following Resolution was offered by Supervisor Carpenter, and seconded by Councilman Higgins:
RESOLVED, that John Mitchell is re-appointed Historic Preservation Commission Chair and Paul Whitbeck is re-appointed Historic Preservation Vice Chair for 2005.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

PARKS AND RECREATION BOARD APPOINTED FOR 2005
The following Resolution was offered by Supervisor Carpenter, and seconded by Councilwoman Green:
RESOLVED, that the following persons are appointed to serve on the Parks and Recreation Board for 2005: Bridget Kolano, Leonard Freedman, Christine Haag, Mary Ellen Spennacchio-Wagner, Michael Voelkl, Cupertino Anaya, Rick Taylor and Maggie Rieth.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

PARKS AND RECREATION CHAIR, VICE CHAIR APPOINTMENTS FOR 2005
The following Resolution was offered by Councilman Bernacki, and seconded by Councilwoman Zutes:
RESOLVED, that Bridget Kolano is re-appointed Parks and Recreation Chair and Leonard Freedman is appointed Vice Chair for 2005.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

PLANNING BOARD APPOINTMENT
The following Resolution was offered by Supervisor Carpenter, and seconded by Councilman Higgins:
RESOLVED, that Larry Magguilli is appointed to serve on the Planning Board.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

PLANNING BOARD CHAIR, VICE CHAIR APPOINTMENTS FOR 2005
The following Resolution was offered by Councilman Higgins, and seconded by Councilwoman Zutes:
RESOLVED, that William Brizee is re-appointed Planning Board Chair and Jeffrey Carone is appointed Vice Chair for 2005.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

ZONING BOARD OF APPEALS APPOINTMENTS
The following Resolution was offered by Supervisor Carpenter, and seconded by Councilwoman Green:
RESOLVED, that David Rogachefsky is re-appointed to the Zoning Board of Appeals and Michael Rose is appointed to the Zoning Board of Appeals.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

ZONING BOARD OF APPEALS CHAIR, VICE CHAIR APPOINTMENTS FOR 2005
The following Resolution was offered by Councilman Bernacki, and seconded by Councilman Higgins:
RESOLVED, that David Rogachefsky is re-appointed Zoning Board of Appeals Chair and Barbara Servé is re-appointed Vice Chair for 2005.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

RAYMOND F. WAGER, CPA, PC APPOINTED TOWN ACCOUNTANT FOR 2005
The following Resolution was offered by Councilwoman Green, and seconded by Councilwoman Zutes:
RESOLVED, that Raymond F. Wager, CPA, PC is appointed the Town of Pittsford Accountant for 2005.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

MRB GROUP, PC APPOINTED TOWN ENGINEERS FOR 2005
The following Resolution was offered by Councilwoman Zutes, seconded by Councilman Higgins,
RESOLVED, that the MRB Group, PC is appointed Town Engineer for 2005.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

TOWN ATTORNEYS APPOINTED FOR 2005
The following Resolution was offered by Supervisor Carpenter, and seconded by Councilman Bernacki:
RESOLVED, that Jared C. Lusk is appointed Town Attorney; Richard T. Williams and George F. Harris are appointed Deputy Town Attorneys for 2005.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

2005 SALARIES APPROVED
The following Resolution was offered by Councilwoman Green, and seconded by Councilman Higgins:
RESOLVED, that the salaries for the Supervisor, Councilpersons, Justices, full time and part time staff are approved as adopted in the 2005 budget.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

2005 PETTY CASH FUNDS APPROVED
The following Resolution was offered by Supervisor Carpenter, and seconded by Councilman Bernacki:
RESOLVED, that the following petty cash funds, and the custodians for those funds, are approved for 2005 in accordance with adopted policy:

2005 PETTY CASH FUNDS APPROVED
The following Resolution was offered by Supervisor Carpenter, and seconded by Councilman Bernacki:
RESOLVED, that the following petty cash funds, and the custodians for those funds, are approved for 2005 in accordance with adopted policy:

VOICE VOTE: Ayes, all. Nays, none. Declared carried.

VOUCHER APPROVAL AUTHORIZED FOR 2005
The following Resolution was offered by Councilwoman Zutes, and seconded by Councilman Bernacki:
RESOLVED, that the following persons are authorized to approve Town vouchers during 2005: William Carpenter, Gregory Duane, Julie House, Stephen Robson, Michael Garland, Donna Savage, Patricia Chuhta, Audrey Johnson, Patricia Dromgoole, Paul Wilson, Norma Stahlman, Gregory Wegman, Jared Lusk, Edmund Starowicz, Beth Knickerbocker and Susan Wicks.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

2005 HOURLY MINIMUM RATE SET
The following Resolution was offered by Councilwoman Green, and seconded by Councilman Higgins:
RESOLVED, that the 2005 hourly minimum rate for the Town of Pittsford is set at $6.00.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

2005 WORK WEEK ESTABLISHED
The following Resolution was offered by Councilman Bernacki, and seconded by Councilwoman Zutes:
RESOLVED, that the 2005 Town of Pittsford work week will be 35 hours for all departments except for the Highway Department, Sewer Department, Building Maintenance and Parks Department Laborers who will have a 40-hour work week.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

2005 PAY PERIOD SET
The following Resolution was offered by Councilwoman Zutes, and seconded by Councilwoman Green:
RESOLVED, that the 2005 pay-period for the Town of Pittsford will be biweekly.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

2005 MILEAGE REIMBURSEMENT RATE SET
The following Resolution was offered by Supervisor Carpenter, and seconded by Councilwoman Zutes:
RESOLVED, that effective January 1, 2005 the mileage reimbursement rate will be $0.405 cents per mile.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

2005 TOWN BOARD MEETING SCHEDULE SET
The following Resolution was offered by Councilman Bernacki, and seconded by Councilman Higgins:
RESOLVED, that the Town Board will meet on the first and third Tuesday of each month at 7:00 P.M. local time in the Pittsford Town Hall.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

2005 MEETING REIMBURSEMENT RATE SET
The following Resolution was offered by Councilwoman Zutes, and seconded by Councilwoman Green:
RESOLVED, that the meeting reimbursement rate is set at $12.00 per meeting for lunch expenses for staff persons attending Association meetings in 2005.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

2005 PER DIEM MEAL REIMBURSEMENT SET
The following Resolution was offered by Councilman Higgins, and seconded by Councilwoman Green:
RESOLVED, that 2004 per diem rate for meal reimbursement will be $40.00 per day for meals and incidental expenses.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

2005 BANK DEPOSITORIES APPROVED
The following Resolution was offered by Councilwoman Green, and seconded by Councilman Bernacki:
RESOLVED, that the following banks are approved as depositories for Town of Pittsford funds for 2005: Bank of America (Fleet), JP Morgan Chase, HSBC, M&T, Charter One, Canandaigua National, and Key Bank.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

2005 OFFICIAL NEWSPAPERS DESIGNATED
The following Resolution was offered by Supervisor Carpenter, and seconded by Councilwoman Zutes:
RESOLVED, that the following newspapers are designated as official newspapers for the Town of Pittsford for 2005: The Post Messenger (Brighton-Pittsford Post) and Democrat and Chronicle.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

CONFERENCE ATTENDANCE AUTHORIZED FOR TOWN EMPLOYEES
The following Resolution was offered by Supervisor Carpenter, and seconded by Councilman Higgins:
RESOLVED, that certain town employees are authorized to attend the regular meetings of their professional organizations during 2005 as per Attachment A.
VOICE VOTE: Ayes, all. Nays, none. Declared carried.

PUBLIC COMMENT
There were no public comments.

SUPERVISOR'S COMMENTS
The Supervisor discussed items that have been identified as priorities for 2005:
The September 17, 2005 opening of the new Pittsford Community Library will be the Town's primary priority; other significant priorities are as follows:
Bringing the stakeholders together to discuss the land that was purchased in 2004 for parkland
Measuring Town successes

MINUTES OF DECEMBER 21, 2004 APPROVED
The following Resolution was offered by Councilwoman Green, and seconded by Councilwoman Zutes:
RESOLVED, that the minutes of the December 21, 2004 are approved as amended.
ROLL CALL: Ayes, Higgins, Green, Bernacki and Carpenter. Abstain, Zutes. Nays, none. Declared carried.

MINUTES OF DECEMBER 31, 2004 APPROVED
The following Resolution was offered by Councilwoman Zutes, and seconded by Councilwoman Green:
RESOLVED, that the minutes of the December 31, 2004 are approved as written.
ROLL CALL: Ayes, Zutes, Higgins, Green, Bernacki and Carpenter. Nays, none. Declared carried.

ADDITIONAL SERVICES BY BERO ARCHITECTURE PC FOR TOWN HALL ROOF REPLACEMENT CAPITAL PROJECT AUTHORIZED
The following Resolution was offered by Councilman Bernacki, and seconded by Supervisor Carpenter:
RESOLVED, that the Town Board authorizes additional services for Bero Architecture PC related to the construction of the Town Hall Roof Replacement Capital Project in an amount not to exceed $2,000.00
ROLL CALL: Ayes: Zutes, Higgins, Green, Bernacki and Carpenter. Nays: none. Declared carried.

CHANGE ORDER #3 FOR ONTARIO EXTERIORS INC. FOR TOWN HALL ROOF REPLACEMENT CAPITAL PROJECT AUTHORIZED
The following Resolution was offered by Councilwoman Zutes, and seconded by Councilwoman Green:
RESOLVED, that the Town Board approves Change Order #3 for Ontario Exteriors, Inc. in the amount of $4,072.00 for additional work related to the Town Hall Roof Replacement Capital Project.
ROLL CALL: Ayes: Zutes, Higgins, Green, Bernacki and Carpenter. Nays: none. Declared carried.

2005 FEE SCHEDULE APPROVED
The following Resolution was offered by Councilwoman Zutes, and seconded by Councilman Bernacki:
RESOLVED, that the Town Board approves the 2005 Fee Schedule as per Attachment B.
ROLL CALL: Ayes: Zutes, Higgins, Green, Bernacki and Carpenter. Nays: none. Declared carried.

CONTRACT WITH ELDERBERRY EXPRESS AUTHORIZED
Note - Prior to the beginning of the discussion of this item, citing a conflict of interest, Councilman Higgins indicated that he had to recuse himself from the proceedings.
The following Resolution was offered by Councilman Bernacki, and seconded by Councilwoman Green:
RESOLVED, that the Supervisor is authorized to sign a 2005 contract with the Elderberry Express, Inc. to provide transportation for senior citizens that are residents in the Town of Pittsford.
ROLL CALL: Ayes: Zutes, Green, Bernacki, and Carpenter. Abstain: Higgins. Nays: None. Declared carried.

CONTRACT RENEWAL WITH PITTSFORD YOUTH SERVICES AUTHORIZED
The following Resolution was offered by Supervisor Carpenter, and seconded by Councilman Bernacki:
RESOLVED, that the Supervisor is authorized to sign the 2005 contract with Pittsford Youth Services, Inc. to provide counseling and referral services to Pittsford residents.
ROLL CALL: Ayes: Zutes, Higgins, Green, Bernacki and Carpenter. Nays: none. Declared carried.

RAYMOND F. WAGER, CPA, PC AUDITING SERVICES FOR FISCAL YEAR 2004 APPROVED
The following Resolution was offered by Councilwoman Zutes, seconded by Councilwoman Green,
RESOLVED, that the Supervisor is authorized to sign a contract with Raymond F. Wager, CPA, PC for an audit of the fiscal year ending December 31, 2004 at a price not to exceed $17,650.00.
ROLL CALL: Ayes: Zutes, Higgins, Green, Bernacki and Carpenter. Nays: none. Declared carried.

As there was no further business, the Supervisor adjourned the meeting at 7:25 P.M.

Respectfully submitted,

Patricia E. Chuhta
Town Clerk

THE OFFICIAL BOARD MINUTES WITH ANY ATTACHMENTS ARE ON FILE IN THE TOWN CLERK'S OFFICE, LOCATED IN THE PITTSFORD TOWN HALL, 11 SOUTH MAIN STREET, AND ARE AVAILABLE FOR REVIEW DURING REGULAR BUSINESS HOURS OF 9:00 A.M. TO 5:00 P.M. WEEKDAYS.