PLANNING BOARD MINUTES
April 14, 2008

Posted 04/29/08

Minutes of the Planning Board Meeting held in the Town Hall basement meeting room, 11 South Main Street, Pittsford, April 14, 2008, and filed in the Town Clerk's office.

ALSO PRESENT
Richard Williams Planning Board Attorney, Martin Brewster Director of Planning, Zoning & Development, Doug DeRue Planning Assistant, Linda Dzakowic Planning Secretary

ABSENT
Jeff House, Anne Christ & Karen Green Town Board Liaison

Rhett Smith called the meeting to order at 7:35 pm.

DECISION PENDING

3349 Monroe Avenue / Plaza Out Building /Final Site Plan
Tax Parcel #150.12-01-18

The applicant was not present however a resolution was prepared.

Mr. Gruber made a motion to approve the resolution. Mr. Wigg seconded the motion and the Board voted to grant approval. The approved resolution included the following conditions:

1. Subject to the granting of a Conservation Easement over the MATZ zoned property adjacent to French Road as part of the Final Application process. The form of Easement will be subject to approval by the Town Attorney.
2. Subject to resolution or compliance with the final review letters by the Town Engineer and the DPW dated February 22, 2008 and March 20, 2008.
3. Final Landscape plans shall include notation requiring field stakeout and DPW approval of plant locations prior to planting. Planting will be subject to a two-year guarantee.
4. Any additional exterior site lighting will be subject to review and approval by the DPW. The proposed pedestrian lights along Monroe Avenue shall be placed adjacent to sidewalk within the highway ROW if approved by the NYS DOT.
5. Building architecture and sign coloring and lettering are subject to final ARB approval as part of the building permit process.
6. Subject to compliance with ARTICLE XVI Flood Damage Prevention, of Town Code.
7. The Monroe Avenue Design Guidelines require that HVAC, satellite dishes and other mechanical equipment shall not be visible from public streets and parking areas.
8. Handicapped parking and directional signage are subject to approval by the Code Enforcement Officer and Commissioner of Public Works.
9. Engineering reimbursement fees will be due before Planning Board signature on final plans.

PUBLIC HEARINGS CONTINUED / DECISIONS PENDING

3690 East Ave. St. John Fisher College Welcome Center, loop road extension, parking expansion Preliminary/Final Site Plan/Special Permit Modification
Tax Parcel #138.19-1-1.1

Jared Lusk of Nixon Peabody and Joe Burkhart from the College were present. Mr. Lusk reported he recently met with neighbors who retained Richard Palumbo.

Jared noted Erdman Associates met with Town officials regarding installation of the proposed berm, upgrading landscaping and possibility of providing additional landscaping along the private drive. Mr. Burkhart indicated the proposed retaining wall approximately 16 to 24 inches in height would be a transition from the berm to the building and not visible from East Avenue.

Revised plans show four (4) 12-foot light poles rather than two (2) 20-foot poles. Lighting would remain within safety guidelines. Mr. Palumbo explained neighbors would prefer the lights be on a timer.

Mr. Williams indicated this measure be introduced as a Condition of Approval. The plan is for lighting to be on a timer that will generally turn lights off at 9 p.m. Rich also noted item 6 in the Conditions of Approval the third line should include placement of additional poles.

Mr. Brewster explained the resolution as written allows the DPW to review building mounted lighting to ensure it fulfills safety and security requirements.

The hearing was closed.

Mr. Wigg motioned to approve the SEQRA resolution as written.
Bob Gruber seconded the motion and the Board voted to grant approval.

Mr. Wigg made a motion to approve the resolution.
Mr. Jefferson seconded the motion and the Board voted to grant approval.
The approved resolution included the following conditions:

1. Subject to resolution of or compliance to DRC comments dated February 8, 2008 and the applicants response received March 24, 2008.
2. Subject to the granting of a height Variance from the Pittsford Zoning Board of Appeals. The Planning Board supports the requested area variance.
3. Fire Department connection should be located on the parking lot side of the building and must be indicated on final plans.
4. Final plans must indicate a minimum of 26 feet of maintained fire aerial apparatus road adjacent to one side of the building, this surface must be constructed to support fire trucks and be signed as fire lane on both side of the road.
5. Sewer entrance fees are due prior to final Sewer Department approval.
6. Final lighting plans will be subject to approval by the DPW. Their further consideration of these plans may include a request for reduction in pole height and wattage of fixtures for the parking area lighting. Placement of additional poles may be necessary to provide adequate lighting for safety and security. Further review to include additional sidewalk, entrance or other exterior lighting not shown on the current plan.
7. Parking lot lighting is to be on a timer that will generally turn lights off at 9 p.m.
8. Final landscape plans shall include notation requiring field stakeout and DPW approval of plant locations prior to planting. Plantings will be subject to a two-year guarantee.
9. Negotiations with adjacent owner regarding additional off-site landscape plantings is supported and it may continue at the applicants discretion
10. Engineering review fees are due prior to Planning Board signature.
11. Staff has presented preliminary elevations to the ARB subject to final Architectural Review Board approval.
12. Subject to resolution to or compliance with the applicant's written response to the Town's DRC

3000-3006 Monroe Avenue / Oak Hill Commons / Preliminary Site Plan
Tax Parcel #138.17-01-13, 150.08-01-60.1, 61.1, 62.1, 63, 64.1, 65.1, 79.11, 80

• Don Lasher sent a revised DRC response on April 10th and the environmental audit was not complete yet. Environmental concerns in the area of the photo building and car wash indicated some petroleum product was located and if more is located remediation could be necessary.
• Mr. Lasher and a representative of Fisher Associates presented the original plan and three revisions involving parking lot re-location for building 1. Don discussed the advantages and disadvantages of each proposal noting plan C included a 40-foot cut back allowing safer entry from Monroe Avenue, stacking and additional turning area. However this proposal indicates 5 parking spaces to the rear of building 1.
• Mr. Brewster explained proposing parking to the rear of the buildings would necessitate a return to Town Board for a variance.
• Mr. Smith requested the applicant protect the existing tree near the edge of the proposed parking area and Rhett expressed concern regarding parking. He asked whether a delivery truck would be able to turn around in any of the proposed lots and how snow would be handled. Mr. Lasher explained the tenant would be encouraged to arrive early to handle deliveries and snow would most likely be removed from the site.
• Mr. Brewster gave parking ranges to the Board and Mr. Lasher explained the type of tenants determined the amount of spaces proposed. Marty indicated he would send Board an e-mail for south side to verify parking ratios at Spring House Commons.

There was no further discussion by the Board and the hearing was opened to the public.

• Mr. Gillette of 105 Pickwick indicated he felt no one listened to his presentation on March 10th regarding his concerns related to parking issues. He would like the point people, the developer and Town Engineer to walk with residents and have the property staked to designate the trail, the buildings, driveways and so on.
• Mr. Gillette presented the Board copies of photos from his recent walk of the property pointing out grading issues, stormwater concerns, buffering, the trail, ponds and noise impacts.
• Mr. Smith reported members of the Board as well as staff have walked the property in order to familiarize themselves with the area.
• Mr. Tennant of 80 Pickwick hadn't had time to review revised DRC response.
• Kitty Murphy of 272 Shoreham suggested the C proposal appeared to cover ITE guidelines for parking however the 6-foot fence proposed might protect the trail from additional noise, not the neighborhood. Mrs. Murphy expressed concern related to the proposed retention pond and possible stagnant water.
• Mr. Brewster explained the ponds would be designed as detention ponds water would pool about 24 hours if a rain event were significant and flow off through pipes to Oak Hill's stormwater facility. The hearing remains open.
  Lusk Farm / Concept Subdivision (Stone Rd./Cricket Hill Dr.)
  Tax Parcel #164.13-02-43.1
• Ed Summerhays indicated the DRC response was sent to the Board and noted the fire hydrant moved as required. Plans were sent to RG&E and the water authority. The RG&E response involved easement requirements for lot 1 and necessitate a change in placement for the proposed home. Marty Brewster noted the archaeological investigation report showed nothing of significance was identified on the property.
• Adele Gorges of 4 Cricket Hill Drive is concerned with the speed of traffic and suggested using landscape and signage to remind motorists of the residential nature of the area. Mr. Brewster reported sidewalks were proposed in the area.
• Phillip Palumbo, president of the Stonetown Homeowners Association suggested berms and additional landscaping to increase buffering the proposed subdivision. Mr. Palumbo mentioned a trail was proposed and suggested it would affect existing wildlife. Mr. Summerhays indicated the trail was proposed at the end of the cul-de-sac with a bridge over the stream and Marty Brewster explained details would be included in the preliminary process.

There was no further comment.
The hearing was closed.

NEW PUBLIC HEARINGS

3246 Monroe Avenue / Moe's Southwestern Grill / Special Permit
Tax Parcel #150.12-1-10.1

Mr. DeGrazia reported the proposed restaurant would occupy 3,000 sq. ft. with offices occupying the remaining 1,400 and his count of empty parking slots on April 12th at 12:33 p.m. totaled 37 open.
The proposed patio seating area would require removing 2 parking slots. Brad also explained the kitchen which is located near the front of the restaurant has a 12 inch hood that vents to the rear of the building and no pick up window is proposed.

Doug DeRue mentioned Benderson Development was working on the sign package for the entire plaza to be presented at the May 12th meeting.
The hearing remains open.

3690 East Avenue / St. John Fisher College / AT&T Cellular co-location on Haffey Hall Preliminary/Final Site Plan/Special Permit
Tax Parcel #138.19-1-1.1

Chris Bevans of Velocitel as agent for AT&T explained the installation would provide infill coverage indicated the Towns RF Engineer, Bill Johnson, has reviewed the proposal and would review emissions when the site is operational.

Rhett Smith expressed some concern regarding emissions and Mr. Bevans explained he would have Site Safe test for emissions about 3 months after the site becomes operational.

Mr. Brewster reported Mr. Bevans could expect SEQRA resolutions from the Planning Board and the ZBA.

There was no public discussion.
The hearing was closed.

APPROVED

March 24th Planning Board meeting minutes were approved by voice vote.

The hearing was adjourned at 10:00 p.m.

Respectfully submitted,

Linda Dzakowic
Planning Board Secretary

OFFICIAL BOARD MINUTES ARE ON FILE IN THE OFFICE OF THE TOWN CLERK