PLANNING BOARD MINUTES
February 26, 2007

Posted 3/15/2007

Minutes of the Planning Board Meeting held in the Town Hall basement meeting room,
11 South Main Street, Pittsford, February 26, 2007, and filed in the Town Clerk's office.

PRESENT
Jeff House, Bill Brizee, Rhett Smith, Larry Magguilli & Bob Gruber

ABSENT
Dave Wigg, Dave Jefferson, Sandra Zutes, Town Board Liaison & Doug DeRue Planning Assistant

ALSO PRESENT
Rich Williams, Planning Board Attorney, Marty Brewster, Director of Planning, Zoning & Development & Linda Dzakowic Planning Secretary

Jeff House called the meeting to order at 7:36 pm and confirmed a legal ad was published

DECISIONS PENDING

Country Pointe Section 2 - West Bloomfield Rd. Preliminary Subdivision-
Tax Parcel 192.01-01-24.21; 22 & 23
Mr. House noted the hearing was closed however he invited Bryan Powers of Stantec to report on a recent meeting with Town staff to reconfigure the proposed lots in response to DRC comments.

Bill Brizee confirmed a resolution was prepared and the Board was familiar with it. Bill made a motion to accept the resolution as written and Larry Magguilli seconded the motion. The Board voted unanimously to grant approval for the resolution that is attached.

PUBLIC HEARING CONTINUED / DECISION PENDING

Matthews Property Concept Subdivision
Tax Parcel191.01-01-013 & 191.01-01-014
The applicant was not present this evening. Marty Brewster indicated Board members received copies of the Part III EAF for review. The hearing remains open.

Hidden Grove Preliminary Subdivision (Mendon Road)
Tax Parcel 178.06-03-064.2
Walt Baker of DSB Engineers on behalf of Sortino Properties indicated the DRC response for this 9-lot subdivision is available for review. Mr. Baker also noted the Town's interest in landscaping the pond and obtaining an access to permit neighborhood interconnection.

Mr. House explained the hearing is currently open for public comment and Andy Moll of 388 Mendon Road suggested the need to write the proposed easements and landscaping of his property onto the map or resolution. Mr. Williams explained the conservation easement would appear on the maps. Mr. Baker suggested the use of Austrian Pines to assist with the buffering of Mr. Moll's property.

There was no further public comment and the hearing was closed.

4245 East Avenue- Nazareth Dorm/Parking
Tax Parcel 151.090-01-01.1
Mr. House noted receipt of several letters from area residents regarding this application.

Bob Healy of Labella restated dimensions of the proposed dorm explaining the utility pad housing the cooling tower, an emergency generator and possibly a transformer would be surrounded by a 6-foot high noise barrier. Mr. Healy discussed placement of the proposed dorm, the need for additional buffering for neighbors, proposed student access to the dorm and removal of the end view windows from the emergency stairways to lesson light impact in the evening.

Brendan Bystrak of Parrone mentioned a berm was created and landscaped in 1997 and that he recently checked the landscaping of the area. Brendan explained a water line easement prevents additional landscaping of the easement area and proposed a fence to reduce noise and pedestrian traffic through yards adjacent to the College property. Mr. Bystrak also mentioned he staked the corners of the proposed dorm nearest the residents.

Phil Sylvestri of Nazareth explained the site selection process involved keeping the freshmen in this area of the campus with some upper classmen to act as mentors and offer assistance/advise to the new students. The College originally considered other sites mentioning Elizabeth George east and west, where dorms are single or apartment type rooms for upper classmen, along with the proposed site. The first two choices were eliminated in favor of flexibility of use regarding academic, athletic and other college uses; that left the current position where layout design was discussed and refined to the current proposal.

Mr. Sylvestri commented on neighborhood concerns regarding student behavior and the College is putting in place a regular schedule to meet with neighbors regarding concerns related to the College.

Bob Gruber suggested locating the dorm further from the neighbors reducing the green space and he suggested an L-shaped building. Mr. Healy explained this was considered and the L-shape actually covered more area and code was involved with regard to moving the building too close to the campus roadway.

Brendan Bystrak suggested a complete stakeout of the proposed dorm and suggested Board members as well as Town staff view the site from the College. He explained several large trees would be removed however additional plantings would be made to provide buffering.

Mr. House opened the hearing to the public in attendance.

• Kate MacMillan of 67 Winding Road has lived in the area over 40 years and understands the College tries to be a good neighbor. She noted that while not all concerns are met student behavior is not better or worse there are just more of them than residents. Ms. MacMillan suggested the newer dorms have been across campus indicating that would be a preferred location for the proposed dorm. Ms. MacMillan explained building the dorm as proposed would only increase the impact of lighting as well as noise.
• Allison Byron of 52 Winding Road invited the Board and staff to visit Winding Road when it comes to view the dorm stakeout especially as evening falls and the lighting impact increases. Mrs. Byron expressed concern regarding decibel levels of the proposed utility pad mechanicals and suggested moving upperclassmen from existing dorms in the proposed area to allow room for incoming freshmen and build for upperclassmen in the east or west Elizabeth George area.
• Scott Lockwood of 45 Winding Road commented he called the College for 3 days about the student who parked on Winding Road. Mr. Lockwood indicated the impact of a 4-story building would be too great and noted the 4-story O'Connor dorm begins below grade and appears less imposing. He also indicated students do not necessarily use their appointed parking lots and questioned why most of the buildings appear to be in the southern area of campus leaving a relatively large open (green) space from East Avenue. Mr. Lockwood also produced a 1994 photo and noted trees removed were not replaced.
• Louis Peck of 4343 East Avenue presented the Board with earth shots of the campus and discussed using earth friendly materials while whitening parking lots if underground parking isn't considered. He feels the proposed dorm should be located on the other side of the campus.
• Linda Peck also of 4345 East Avenue noted RIT is using Internet classes and suggested establishing a neighborhood watch system to keep the College aware of neighborhood issues.
• Colin Rhodes of 39 Winding Road inquired whether the College had a 5-year plan and would appreciate decibel findings.

Mr. Sylvestri mentioned the College has addressed the need for an update to its Master Plan process and explained the strategic plan runs through the end of this year with no new dorms proposed. He also addressed the idea if removing upperclassmen from the existing freshmen dorms explaining they are in the dorms to provide some order as well as mentoring.

Mr. Brizee noted it is not for the Town to dictate how the College runs its operation.

• Heidi Howell of 62 Winding explained she attended Nazareth however she does not want the dorm built at the proposed location.

Mr. House reported the DRC response was given to Board members for review and the hearing remains open. Mr. House suggested Mr. Bystrak contact the Board and Town Staff when a site walk is ready.

KENSINGTON WOODS NORTH - Lehigh Station & Pittsford Henrietta TLR
Tax Parcel 177.03-02-1.1
Peter Vars of BME Associates indicated the Board should have the DRC response for review and explained the 12-lot cul-de-sac north of Lehigh Station would be reconfigured allowing a more convenient house placement and a100-foot wide open space for a pedestrian trail opportunity. There was no public comment and the hearing remain is closed.

Cheesecake Factory 3349 Monroe Ave.
Tax Parcel 150.12-01-18
Mr. Vars of BME indicated he would be meeting with Town staff regarding the lighting plan and reported the ZBA granted the variance for the 11 foot wall surrounding the set up area.
Marty Brewster commented on the receipt of additional color and material samples that the Board reviewed. Lynn Gaede was present to assist with the understanding of the final colors and materials. Marty indicated Wilmorite was in charge of lighting the parking area and at pedestrian crossings.

3690 East Avenue - St. John Fisher College rooftop cellular facility
Tax Parcel 138.19-1-1.1
Bob Burgdorf of Nixon Peabody indicated Verizon had noted 3 gaps in present coverage and this proposal would solve some of the problem. The antenna would be placed on the top edge of Ward Dorm located in the center of the campus with no visual impacts. An equipment shelter on the roof would be designed to resemble existing stairway rooftop entrances. Signage would be obvious regarding caution of the antenna and a low grade generator will be installed near the loading dock.

Exposure danger is governed by the FCC and due to the direction of the antenna it would be low. The doors to the roof are alarmed and would be equipped with the cautionary sign regarding antenna exposure. Rhett Smith expressed concern regarding exposure and Alex Bell a design engineer explained testing of the rooftop would be done yearly and if there were changes in levels interior testing would be conducted as well. However currently levels are considered low enough to be of no concern. Bill Johnson the Towns RF engineer agreed with this assessment.

Mr. House confirmed the Board was familiar with a SEQRA resolution prepared for this project. Jeff made a motion to accept the resolution as written Bob Gruber seconded the resolution and the Board voted unanimously to grant approval. The resolution is attached.

3006 Clover Street cellular co-location
Tax Parcel 163.16-3-39
Mr. Burgdorf of Nixon Peabody indicated the existing silo is at capacity and the existing cupola is too small to house Verizon therefore Verizon proposes creating additional cupolas to house their facility and to balance the rooftop of the existing barn. Their equipment building is proposed behind the barn. Mr. Burgdorf explained Verizon looked further up Clover and would require a tower to be built at about 120 feet. Bob also reported the DRC response was sent to the Board.

Mr. Gruber felt 3 cupolas created an aesthetic issue and suggested contacting the silo owner again. Steve Lingard of WFI explained he had several discussions with the owner and he refuses to enlarge the silo.

Marty Brewster inquired about the infill situation and Mr. Burgdorf explained alternatives to meet coverage are limited. The hearing remains open.

APPROVED
February 12th Planning Board meeting minutes were approved by voice vote.

The hearing was adjourned at 10:25 p.m.

Respectfully submitted,

Linda Dzakowic
Planning Secretary

THE OFFICIAL BOARD MINUTES ALONG WITH ATTACHMENTS, IF ANY, ARE ON FILE IN THE TOWN CLERK'S OFFICE, LOCATED IN THE PITTSFORD TOWN HALL, 11 S. MAIN STREET, AND ARE AVAILABLE FOR REVIEW DURING REGULAR BUSINESS HOURS OF 9:00 A.M. TO 5:00 P.M. WEEKDAYS.